Senior Assistant Manager, Faculty Affairs & Admin

Nanyang Technological University Singapore; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Nanyang Technological University Singapore invites applications for an Assistant Manager (Faculty Affairs & Admin) to support VPFA and the Office of VPFA in day-to-day operations, documentation, and calendar management. This role ensures alignment across NTU Colleges, Schools, and Autonomous Institutes, contributing to efficiency and governance.

The ideal candidate will bring strong planning, communication, and discretion, with the ability to work independently and in teams within a fast-paced

Qualifications

• Excellent planning, organisational and problem‑solving skills.
• Strong written and verbal communication abilities.
• Flexible and adaptable in a fast-paced environment.
• IT savvy; proficient with Microsoft Office.
• Ability to work independently as well as in a team.
• Ability to handle confidential information with discretion.
• Effective liaison across NTU Colleges, Schools and AIs.

Responsibilities

• Assist in management of documentation and prioritization of requests.
• Support inputs and recommendations for decision-making.
• Provide secretariat support and draft minutes.
• Coordinate university-level initiatives and leadership engagements.
• Prepare materials and track action items; assist overseas outreach trips.
• Maintain databases and reporting materials.
• Calendar, travel, and meeting management for VPFA office.
• Ensure smooth execution of requests, programmes and activities.

Skills

Planning

Communication

Problem-solving

IT proficiency

Independent work

Team collaboration

Discretion

Education

Microsoft Office

Job description

Nanyang Technological University Singapore invites applications for an Assistant Manager (Faculty Affairs & Admin) to support VPFA and the Office of VPFA in day-to-day operations, documentation, and calendar management. This role ensures alignment across NTU Colleges, Schools, and Autonomous Institutes, contributing to efficiency and governance.

The ideal candidate will bring strong planning, communication, and discretion, with the ability to work independently and in teams within a fast-paced