Faculty HR Operations Lead: Reappointment & Tenure

Nanyang Technological University Singapore; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

NTU Singapore is seeking an HR Operations and Administrative Support specialist to provide end-to-end support for faculty-related processes, focusing on Reappointment, Re-employment, and Promotion & Tenure within the NSS HR Faculty Performance Team.

You will coordinate with Schools and HR partners, prepare documentation, and manage HR records and databases while ensuring SLA compliance and smooth monthly meetings.

Qualifications

• Diploma or Degree in Business Administration, or a related discipline.
• Good knowledge of the Employment Act and Labour laws of Singapore.
• Comfortable with a high volume of administrative transactions.
• Strong written and verbal communication skills.
• Good interpersonal and organisational abilities.
• Meticulous, with a strong service-oriented mindset.
• Proficient in Microsoft Office and PowerPDF.
• Working knowledge of Workday is advantageous.

Responsibilities

• Coordinate faculty-related matters with Schools, Faculty Affairs Office, HR Business Partners, and other stakeholders.
• Prepare and verify documentation and maintain accurate HR records in systems.
• Establish and maintain the annual Reappointment database and coordinate the reappointment cycle.
• Monitor case progress and issue timely reminders to ensure submissions within timelines.
• Provide secretarial and administrative support for faculty lifecycle events.
• Support university-level meetings with logistics, minutes, and materials.
• Contribute to HR-related projects and process improvements.

Skills

Written and verbal communication

Interpersonal skills

Organisational abilities

Attention to detail

Education

Diploma or Degree in Business Administration or related discipline

Tools

Microsoft Office

PowerPDF

Workday

Job description

NTU Singapore is seeking an HR Operations and Administrative Support specialist to provide end-to-end support for faculty-related processes, focusing on Reappointment, Re-employment, and Promotion & Tenure within the NSS HR Faculty Performance Team.

You will coordinate with Schools and HR partners, prepare documentation, and manage HR records and databases while ensuring SLA compliance and smooth monthly meetings.