Faculty Operations Specialist

Nanyang Technological University Singapore; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

NTU Singapore's School of Chemistry, Chemical Engineering and Biotechnology is seeking an experienced Senior Executive to support day-to-day faculty operations, coordinating secretarial tasks, recruitment, appointments, appraisals, promotions and faculty development.

You will assist the Assistant Manager, Faculty Ops and Support in delivering accurate, timely services, liaising with Finance, HR and Research Office, and maintaining records, reports and internal communications.

Qualifications

• Bachelor’s degree preferably in a Business Administration, Education, Human Resource or any related field.
• At least 2 years of administrative experience, preferably in higher education or a research-intensive setting.
• Candidates with less experience but strong organisational skills are welcome to apply.
• Experience supporting senior staff or committees is an advantage.
• Calm under pressure and able to juggle competing priorities.
• Proficient with standard MS office software (MS Word, Excel and PowerPoint).
• Possess strong written and communication skills.
• Ability to work independently on routine matters and as part of a team.
• Able to source for information and liaise with various stakeholders to get work done.

Responsibilities

• Provide administrative support to Associate Chair (Faculty) including procurement, claims, travel arrangements, and document submissions.
• Provide secretariat support for committees and meetings, including booking of meeting rooms, agenda preparation, minute-taking, and follow-up actions.
• Maintain confidentiality and handle sensitive documentation with accuracy and discretion.
• Support digitalisation initiatives and suggest improvements to workflows.
• Maintain up-to-date records and assist in the preparation of reports, presentations, and internal communication materials.
• Liaise with internal departments and external vendors to follow up on administrative, compliance and process-related matters, escalating complex issues.
• Perform any other duties as assigned to support the team’s and school’s objectives.
• Assist in preparing faculty recruitment-related publicity materials.

Education

Bachelor’s degree

Tools

MS Word

MS Excel

MS PowerPoint

Job description

NTU Singapore's School of Chemistry, Chemical Engineering and Biotechnology is seeking an experienced Senior Executive to support day-to-day faculty operations, coordinating secretarial tasks, recruitment, appointments, appraisals, promotions and faculty development.

You will assist the Assistant Manager, Faculty Ops and Support in delivering accurate, timely services, liaising with Finance, HR and Research Office, and maintaining records, reports and internal communications.