Facilities & Records Coordinator - Soft Services & Compliance

CBRE; Singapore; On-site; SGD 40,000 - 67,000; Full time

Job summary

CBRE Singapore is seeking a Facilities & Records Management Coordinator to support daily workplace services and records programs within our Global Workplace Solutions team. The role focuses on coordinating facilities services, ensuring regulatory compliance, vendor performance, and accurate records management across on-site operations in Singapore.

You'll work with business units, vendors, and internal teams to maintain service quality, drive improvements, and uphold corporate standards (OIMS,

Qualifications

• High School Diploma or GED with 3-5 years of job-related experience.
• Facilities and records management knowledge.
• Vendor and contract management.
• Budget monitoring and cost control.
• Strong communication and stakeholder management skills.
• Project coordination and continuous improvement mindset.
• Good data management and reporting skills.
• Problem-solving and decision-making abilities.
• Ability to work independently and as part of a team.

Responsibilities

• Coordinate and oversee daily workplace services.
• Manage mail, cleaning, pest control, and service requests.
• Handle meeting room bookings and pantry/catering services.
• Oversee vendor performance and improvement initiatives.
• Oversee IMS activities and records storage on- and off-site.
• Ensure retention and compliance with Records Guidelines.
• Maintain inventories, retention schedules, destruction.
• Maintain RM systems, databases, and reporting.
• Coordinate ARR exercises and records disposal.
• Conduct quality checks and vendor audits.
• Respond to client queries and provide RM guidance/training.
• Coordinate records reduction and process improvements.
• Ensure compliance with OIMS/SSHE/CIMS and regulatory requirements.
• Prepare operational, financial, and performance reports.
• Monitor budgets and verify invoices; support contract administration.
• Drive continuous improvement to improve service quality and efficiency.
• Support special projects and business initiatives.

Skills

Facilities management knowledge

Vendor and contract management

Budget monitoring and cost control

Communication and stakeholder mgmt

Project coordination

Data management and reporting

Problem-solving and decision-making

Teamwork and independence

Education

High School Diploma or GED

Job description

CBRE Singapore is seeking a Facilities & Records Management Coordinator to support daily workplace services and records programs within our Global Workplace Solutions team. The role focuses on coordinating facilities services, ensuring regulatory compliance, vendor performance, and accurate records management across on-site operations in Singapore.

You'll work with business units, vendors, and internal teams to maintain service quality, drive improvements, and uphold corporate standards (OIMS,