Facilities & Records Coordinator: Operations & Compliance

CBRE Asia Pacific; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

CBRE Asia Pacific is seeking a Facilities Coordinator (Record Management and Soft Services) in Singapore to support daily workplace services and information governance. You will coordinate facilities operations, records management activities, and vendor services while ensuring compliance with corporate guidelines.

You will work with business units to monitor service performance, manage records inventories, and drive continuous improvements in efficiency, safety, and cost control.

Qualifications

• High School Diploma or GED with 3-5 years of related experience.
• Facilities and records management knowledge.
• Vendor and contract management.
• Budget monitoring and cost control.
• Strong communication and stakeholder management skills.
• Project coordination and continuous improvement mindset.
• Good data management and reporting skills.
• Problem-solving and decision-making abilities.
• Ability to work independently and as part of a team.

Responsibilities

• Coordinate daily workplace services and records management activities.
• Monitor service performance and address operational issues promptly.
• Manage vendors and contracts to ensure quality, safety and compliance.
• Support budgeting, invoice verification, cost tracking and sustainability initiatives.
• Maintain records inventories, retention schedules, destruction activities, and vital records programs.
• Respond to client queries and provide records management guidance and training.
• Coordinate Annual Records Review (ARR) exercises and records disposal activities.
• Drive continuous improvement initiatives to enhance service quality and efficiency.

Skills

Facilities management

Records management

Vendor management

Budget monitoring

Stakeholder management

Project coordination

Data management & reporting

Problem-solving

Teamwork

Education

High School Diploma or GED

Job description

CBRE Asia Pacific is seeking a Facilities Coordinator (Record Management and Soft Services) in Singapore to support daily workplace services and information governance. You will coordinate facilities operations, records management activities, and vendor services while ensuring compliance with corporate guidelines.

You will work with business units to monitor service performance, manage records inventories, and drive continuous improvements in efficiency, safety, and cost control.