Facilities & Operations Lead

Direct Search Global; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Direct Search Global seeks a Facilities & Administrative Executive in Singapore to support daily facilities management and office operations. You will coordinate maintenance, vendor management, purchasing, PPE administration, and record-keeping to sustain a safe and efficient workplace.

You will maintain asset and contract records, monitor renewals, and support compliance and KPI reporting while coordinating with multiple stakeholders.

Qualifications

• GCE O-Level, NITEC, Higher NITEC, Diploma or equivalent qualification in a relevant discipline.
• Minimum 3 years of experience in facilities, operations, or administrative support.
• Experience in maintenance coordination, vendor management, purchasing, and inventory control preferred.

Responsibilities

• Facilities Operations: Coordinate preventive maintenance, repairs, servicing, and improvement works.
• Vendor Management & Procurement: Source quotations, process purchase requests and purchase orders, verify invoices.
• PPE & Inventory Administration: Maintain PPE, uniforms, and safety equipment inventories.
• WSH, ISO & Compliance Support: Coordinate meetings, maintain documentation, and assist with audits.
• Office Administration: Manage office supplies, tracking systems, and filing.
• Reporting: Prepare reports on maintenance, open issues, renewals, and vendor performance.

Skills

MS Office

ERP systems

Facilities administration

Procurement

Contract coordination

Vendor management

Documentation

Education

GCE O-Level / NITEC / Higher NITEC / Diploma

Job description

Direct Search Global seeks a Facilities & Administrative Executive in Singapore to support daily facilities management and office operations. You will coordinate maintenance, vendor management, purchasing, PPE administration, and record-keeping to sustain a safe and efficient workplace.

You will maintain asset and contract records, monitor renewals, and support compliance and KPI reporting while coordinating with multiple stakeholders.