Administrative Assistant — Commercial Property & Facility Support

CBRE PTE. LTD.; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

CBRE PTE. LTD. in Singapore is seeking an Administrative Assistant to provide administrative and customer service support across security, carpark, fire safety and facilities maintenance.

You will maintain records, prepare reports and assist in daily operations to keep the property running smoothly. The role requires good communication, meticulous record-keeping, and proficiency in Microsoft Office. Working 5.5 days, you will greet residents and visitors, direct inquiries, and help prepare

Qualifications

• N/O levels or other relevant professional certification.
• Experience in Property Management/ Real Estate industry is a strong advantage.
• Good interpersonal and communication skills.
• Meticulous to ensure administrative accuracy.
• Well versed in Microsoft Office.

Responsibilities

• Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects.
• Complete records, reports and other duties as required and assigned.
• Receive residents, visitors, tenants, contractors, workmen, etc. and provide directions and general assistance.
• Perform all office administrative duties, including filing of all correspondences, storing and retrieval of old files and records and keeping and updating tenant records.
• Receive telephone calls and direct callers to the appropriate officers and provide available information, where required.
• Assist in compilation of monthly and quarterly reports and to ensure timely submission.
• Preparation of circulars, letters, reports and other documents assigned expeditiously.
• Catalog and keep records of all necessary information, documents, etc.
• Making requisition of management office stationery and maintain inventory.
• Handle all inward and outward correspondences.
• Manage all facilities’ booking.
• Other administrative support and ad-hoc duties as assigned.

Skills

Interpersonal & communication skills

Meticulous & accurate

Education

N/O levels or other relevant professional certification

Tools

Microsoft Office

Job description

CBRE PTE. LTD. in Singapore is seeking an Administrative Assistant to provide administrative and customer service support across security, carpark, fire safety and facilities maintenance.

You will maintain records, prepare reports and assist in daily operations to keep the property running smoothly. The role requires good communication, meticulous record-keeping, and proficiency in Microsoft Office. Working 5.5 days, you will greet residents and visitors, direct inquiries, and help prepare