Facilities Procurement & Admin Specialist

Singapore General Hospital; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Singapore General Hospital is seeking an Associate Executive to provide administrative and procurement support for the Facilities Management & Engineering Department. You will handle day-to-day coordination, manage end-to-end procurement, and maintain accurate records and inventories.

The role requires a Diploma with 2+ years in administration, proficiency in MS Office, and a solid understanding of procurement governance. Knowledge of Ariba and SAP MM is advantageous but not essential.

Qualifications

• Diploma in any discipline with at least 2 years of administrative experience.
• Experience with procurement processes is preferred.
• Proficient in Microsoft Office, especially Excel and Word.
• Knowledge of Ariba and SAP MM is advantageous but not essential.
• Strong organisational and communication skills; able to work independently.
• Detail-oriented with the ability to multitask in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative support and coordination for departmental activities.
• Process end-to-end procurement including ITQ / RFP, Purchase Requisition / S2C, PO creation, invoice verification, and payment administration.
• Maintain and update records, databases, and departmental filing systems.
• Monitor and maintain departmental supplies and inventory.
• Liaise with internal stakeholders and vendors to ensure timely procurement and service delivery.
• Maintain accurate procurement documentation and ensure compliance with procurement policies and governance requirements.
• Utilise Ariba and SAP MM modules for procurement transactions and tracking.
• Assist with staff onboarding activities, including coordination of system access and administrative documentation.
• Coordinate staff training programmes and maintain training records.
• Support departmental communications and administrative initiatives as required.

Skills

Microsoft Excel

Microsoft Word

Communication

Organization

Education

Diploma in any discipline

Tools

Ariba

SAP MM

Job description

Singapore General Hospital is seeking an Associate Executive to provide administrative and procurement support for the Facilities Management & Engineering Department. You will handle day-to-day coordination, manage end-to-end procurement, and maintain accurate records and inventories.

The role requires a Diploma with 2+ years in administration, proficiency in MS Office, and a solid understanding of procurement governance. Knowledge of Ariba and SAP MM is advantageous but not essential.