Administrative & Facilities Manager

MANPOWER STAFFING SERVICES (SINGAPORE) PTE LTD; Singapore; On-site; SGD 42,000 - 65,000; Full time

Benefits offered by this job

1 month completion bonus

Company transport provided

Job summary

MANPOWER STAFFING SERVICES (SINGAPORE) PTE LTD in Pioneer, Singapore, is seeking an experienced Administrative Executive to manage daily office operations and workplace services. The role covers admin, facilities management, procurement coordination using SAP Ariba, and vendor liaison to ensure professional support for internal stakeholders.

You will supervise front-office activities, support budgeting and record-keeping, and help maintain a productive work environment with high service

Qualifications

• Minimum Diploma or equivalent qualification in Business Administration or a related field.
• At least 5-8 years of experience in office administration, facilities management, or a similar function.
• Experience in vendor management, procurement, and service contract administration.
• Knowledge of SAP Ariba or similar procurement systems is advantageous.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Good communication, organizational, and problem-solving skills.
• Ability to manage multiple priorities independently in a fast-paced environment.

Responsibilities

• Oversee office administrative services including reception, pantry, transportation, catering, and facilities.
• Coordinate with vendors and service providers to ensure smooth service delivery.
• Monitor service standards, resolve operational issues, and address employee feedback.
• Ensure office facilities are well-maintained, safe, and conducive for employees.
• Process PRs/POs through SAP Ariba and coordinate with suppliers for timely delivery.
• Maintain procurement records and support compliance with procedures.
• Validate and reconcile monthly attendance records for contract staff.
• Liaise with contractors to resolve discrepancies and submit attendance reports.
• Prepare monthly administrative reports and presentations; maintain records.
• Support budgeting, expense tracking, and administrative analysis.
• Supervise the Receptionist and support front-office operations; participate in process improvements.

Skills

Communication skills

Organizational skills

Problem-solving

Multitasking

Vendor management

Education

Diploma in Business Administration or equivalent

Tools

SAP Ariba

Microsoft Office

Job description

MANPOWER STAFFING SERVICES (SINGAPORE) PTE LTD in Pioneer, Singapore, is seeking an experienced Administrative Executive to manage daily office operations and workplace services. The role covers admin, facilities management, procurement coordination using SAP Ariba, and vendor liaison to ensure professional support for internal stakeholders.

You will supervise front-office activities, support budgeting and record-keeping, and help maintain a productive work environment with high service