Facilities Operations & Projects Executive

Serangoon Gardens Country Club; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Serangoon Gardens Country Club is seeking a Facilities Coordinator Executive to support day-to-day facilities operations, maintenance activities, and project works. The role involves coordinating contractors, monitoring budgets, and ensuring compliance with safety standards and organisational policies.

You will plan maintenance, manage attendance, prepare tender analyses, and coordinate site meetings, progress updates, and handovers.

Qualifications

• Diploma or equivalent in Facilities Management or related field.
• Experience in facilities management or maintenance.
• Knowledge of safety, compliance and contract administration.
• Proficient in MS Office applications (Excel/Word/PowerPoint) and Gmail.
• Strong communication, coordination and problem-solving skills.

Responsibilities

• Maintain records of maintenance schedules, inspection reports and service contracts.
• Verify completed works and invoices; recommend payments.
• Monitor service contracts and ensure contractors fulfil obligations.
• Maintain register of contractors, warranties and maintenance contracts.
• Assist in planning preventive/corrective maintenance and repairs.
• Manage staff duty roster and attendance in the time system.
• Prepare tender comparisons, tender assessments and management reports.
• Coordinate site meetings, inspections, progress updates and handovers.
• Follow up on defects, rectification and warranty matters.
• Ensure compliance with safety standards and internal procedures.
• Maintain inspection records, permits and compliance documentation.
• Support emergency preparedness and business continuity arrangements.
• Assist in preparing operating budgets and capital expenditure proposals.
• Monitor expenditures against approved budgets.
• Prepare purchase requisitions, work orders and payment recommendations.
• Address facilities-related feedback and service requests from users and staff.
• Perform other related duties as assigned by HOD.

Skills

Facilities coordination

Contractor management

Budgeting

Communication

Education

Facilities Management Diploma

Tools

Excel

PowerPoint

Gmail

Job description

Serangoon Gardens Country Club is seeking a Facilities Coordinator Executive to support day-to-day facilities operations, maintenance activities, and project works. The role involves coordinating contractors, monitoring budgets, and ensuring compliance with safety standards and organisational policies.

You will plan maintenance, manage attendance, prepare tender analyses, and coordinate site meetings, progress updates, and handovers.