Facilities Operations Coordinator

Singapore Aero Support Services Pte Ltd; Singapore; Sur place; SGD 40 000 - 62 000; Plein temps

Résumé du poste

Singapore Aero Support Services Pte Ltd is seeking a detail‑oriented Facilities Coordinator to support day‑to‑day facilities operations on site in Singapore. The role focuses on admin support, space planning, vendor coordination, and maintaining records for contracts, warranties, and assets.

You will collaborate with internal teams and external contractors to schedule maintenance, process POs and invoices, and respond to facilities inquiries while upholding safety and quality standards.

Qualifications

• Diploma or equivalent in Facilities Management or Business Administration.
• 1–3 years in facilities, office admin, or building management.
• Experience liaising with vendors and contractors is an advantage.
• Strong organizational and communication skills; MS Office proficiency.

Responsabilités

• Provide day-to-day administrative support to the Facilities Management team.
• Coordinate and schedule preventive and reactive maintenance with internal teams and external contractors.
• Maintain records of facilities contracts, service agreements, warranties, and asset registers.
• Process purchase orders, invoices, and budget tracking related to facilities operations.
• Liaise with vendors, suppliers, and service providers to ensure timely, quality service.
• Manage access control, keys/passes, and visitor/security procedures.
• Assist with space planning, office moves, and workstation allocations.
• Respond to facilities-related queries from staff and escalate issues as needed.
• Maintain filing systems (digital and physical) for facilities documentation.
• Support building maintenance schedules, cleaning services, and waste management.
• Assist in emergency preparedness planning and incident reporting.
• Perform other administrative duties as assigned by the Facilities Manager.

Connaissances

Facilities mgmt

Vendor liaison

Administrative support

MS Office

CMMS software

Formation

Diploma in Facilities Management

Diploma in Business Administration

Outils

MS Office

CMMS Software

Description du poste

Singapore Aero Support Services Pte Ltd is seeking a detail‑oriented Facilities Coordinator to support day‑to‑day facilities operations on site in Singapore. The role focuses on admin support, space planning, vendor coordination, and maintaining records for contracts, warranties, and assets.

You will collaborate with internal teams and external contractors to schedule maintenance, process POs and invoices, and respond to facilities inquiries while upholding safety and quality standards.