Facilities & Operations Manager — Social Sector

Southern Palladium Limited; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Southern Palladium Limited is seeking a collaborative Facilities/Office Administrator to support SPD premises, manage vendors, and assist in safety and emergency planning. The role covers transport operations coordination, project support for renovations, and broad administrative duties.

The candidate should have at least a Diploma, interest in social service, proficiency in Microsoft Office 365, and strong communication skills.

Qualifications

• Minimum diploma in any discipline.
• Interest in working within the Social Service sector.
• Proficient in Microsoft Office 365 (Outlook/SharePoint/Words/Excel/Powerpoint) preferred.
• Possession of own transport will be an advantage.
• Proactive, meticulous, possess good communication and interpersonal skills, and a good team player.

Responsibilities

• Provide support to ensure a clean and safe environment for SPD premises.
• Main point of contact and manage outsourced facilities management vendors to ensure contract scope compliance and review vendor performance.
• Assist in planning for emergency response plans including fire safety and pandemic plans.
• Assist in supporting daily transport operations of SPD’s vehicles and outsourced vendors.
• Provide support to the project team for renovations and upgrading works.
• Coordinate with internal stakeholders and vendors to ensure communications and safety aspects comply.
• Perform sourcing, evaluation of quotations and seek approval for purchases.
• Prepare/update and file documents such as contracts, service requests, certifications, insurance, financial records (invoices, billing) for operations and audits.
• Coordinate and support renewal of contracts and agreements required for operations.
• Provide logistic support to SPD events and activities and support admin tasks like card access and phone line management.

Skills

Communication skills

Interpersonal skills

Team player

Proactive

Education

Diploma

Tools

Microsoft Office 365

Job description

Southern Palladium Limited is seeking a collaborative Facilities/Office Administrator to support SPD premises, manage vendors, and assist in safety and emergency planning. The role covers transport operations coordination, project support for renovations, and broad administrative duties.

The candidate should have at least a Diploma, interest in social service, proficiency in Microsoft Office 365, and strong communication skills.