Facilities Admin Specialist: Space & Vendor Coordination

SINGAPORE AERO SUPPORT SERVICES PTE. LTD.; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

SINGAPORE AERO SUPPORT SERVICES PTE. LTD. is seeking a Facilities Administrator in Singapore to support day-to-day operations within the Facilities Management team.

You will coordinate maintenance requests, manage records, and work with vendors to ensure timely service delivery. This role requires a Diploma in Mechanical or Electrical Engineering or Integrated Facility Management, 1–3 years of relevant experience, strong organizational and communication skills, and proficiency in Microsoft

Qualifications

• Diploma in Mechanical or Electrical Engineering, or Integrated Facility Management.
• 1–3 years in facilities, office administration or building management.
• Experience liaising with vendors/contractors is an advantage.
• Strong organizational and time-management skills with multitasking ability.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office and CMMS software is advantageous.

Responsibilities

• Provide day-to-day administrative support to the Facilities Management team.
• Coordinate and schedule preventive and reactive maintenance requests with internal teams and external contractors.
• Maintain accurate records of facilities contracts, service agreements, warranties, and asset registers.
• Process purchase orders, invoices, and budget tracking related to facilities operations.
• Liaise with vendors, suppliers, and service providers to ensure timely and quality service delivery.
• Manage access control, keys/passes, and visitor/security procedures.
• Assist with space planning, office moves, and workstation allocations.
• Respond to facilities-related queries from staff and elevate issues as needed.
• Maintain filing systems (digital and physical) for facilities documentation.
• Support the organization of building maintenance schedules, cleaning services, and waste management.
• Assist in emergency preparedness planning and incident reporting.
• Perform other administrative duties as assigned by the Facilities Manager.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Vendor coordination

Education

Diploma in Mechanical or Electrical Engineering

Integrated Facility Management

Tools

Microsoft Office (Excel, Word, Outlook)

CMMS software

Job description

SINGAPORE AERO SUPPORT SERVICES PTE. LTD. is seeking a Facilities Administrator in Singapore to support day-to-day operations within the Facilities Management team.

You will coordinate maintenance requests, manage records, and work with vendors to ensure timely service delivery. This role requires a Diploma in Mechanical or Electrical Engineering or Integrated Facility Management, 1–3 years of relevant experience, strong organizational and communication skills, and proficiency in Microsoft