Facilities Manager

DHL Supply Chain; Singapore; On-site; Confidential; Full time

Job summary

DHL Supply Chain is seeking a facilities manager in Singapore to oversee day-to-day maintenance and operation of M&E, air-conditioning, and building systems. You will plan preventive maintenance, coordinate inspections, and manage contractors to meet SLAs and budgets.

The role requires a bachelor’s degree in a related technical discipline and at least 5 years in facilities management, with strong coordination, problem-solving and stakeholder communication skills.

Qualifications

• Bachelor’s Degree in Engineering, Architecture or a related technical discipline.
• At least 5 years of relevant facilities management experience, preferably in a warehouse, business office or real estate environment.
• Experience in facility maintenance, contractor management, project coordination and space planning.
• Knowledge of air-conditioning, M&E and building systems is advantageous.
• Good understanding of facility contracts, budgets and cost control.
• Good IT literacy, communication and problem-solving skills.
• Hands‑on, service‑oriented and able to work effectively with internal and external stakeholders.
• Good supervisory and teamwork skills.

Responsibilities

• Oversee day-to-day maintenance and operation of M&E, air-conditioning and facility systems.
• Plan and monitor preventive and corrective maintenance, inspections and statutory requirements.
• Conduct facility inspections and coordinate timely rectification of defects and equipment issues.
• Coordinate facility improvement, refurbishment, space planning and equipment replacement projects.
• Manage contractors and service providers, monitoring performance against agreed SLAs, KPIs, safety and service standards.
• Administer service contracts and review invoices, work orders and service reports for accuracy and budget compliance.
• Maintain accurate facility records, asset registers, maintenance documentation, licences and certifications.
• Prepare regular reports on facility operations, vendor performance, budgets, energy consumption, compliance and projects.
• Support cost-saving, energy efficiency, sustainability and continuous improvement initiatives.
• Coordinate facility emergencies and work closely with Operations, landlords, contractors and internal stakeholders to minimise business disruption.
• Supervise and provide day-to-day guidance to the Facilities Team.

Skills

Facilities management

Contract management

Project coordination

Stakeholder communication

Team supervision

Problem solving

IT literacy

Education

Bachelor's degree in Engineering/ related technical discipline

Job description

• Oversee day-to-day maintenance and operation of M&E, air-conditioning and facility systems.
• Plan and monitor preventive and corrective maintenance, inspections and statutory requirements.
• Conduct facility inspections and coordinate timely rectification of defects and equipment issues.
• Coordinate facility improvement, refurbishment, space planning and equipment replacement projects.
• Manage contractors and service providers, monitoring performance against agreed SLAs, KPIs, safety and service standards.
• Administer service contracts and review invoices, work orders and service reports for accuracy and budget compliance.
• Maintain accurate facility records, asset registers, maintenance documentation, licences and certifications.
• Prepare regular reports on facility operations, vendor performance, budgets, energy consumption, compliance and projects.
• Support cost-saving, energy efficiency, sustainability and continuous improvement initiatives.
• Coordinate facility emergencies and work closely with Operations, landlords, contractors and internal stakeholders to minimise business disruption.
• Supervise and provide day-to-day guidance to the Facilities Team.

Requirements

• Bachelor’s Degree in Engineering, Architecture or a related technical discipline.
• At least 5 years of relevant facilities management experience, preferably in a warehouse, business office or real estate environment.
• Experience in facility maintenance, contractor management, project coordination and space planning.
• Knowledge of air-conditioning, M&E and building systems is advantageous.
• Good understanding of facility contracts, budgets and cost control.
• Good IT literacy, communication and problem-solving skills.
• Hands‑on, service‑oriented and able to work effectively with internal and external stakeholders.
• Good supervisory and teamwork skills.

At DHL Supply Chain we take pride in our commitment to fostering a workplace that celebrates diversity and promotes inclusion for all. We believe that the diverse backgrounds, perspectives, and experiences of our employees are integral to our success. Our inclusive culture is built on the principles of equality, respect, and belonging, where every team member is valued and empowered.

We actively encourage individuals from all walks of life, regardless of age, race, gender, sexual orientation, religion, nationality, disability, or any other characteristic, to apply for positions with us. We are dedicated to providing equal opportunities, removing barriers, and creating an environment where everyone feels they truly belong.