Facility Manager

Panalpina, Inc.; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

DSV is seeking a skilled Facilities Operations & Maintenance professional to manage daily site operations across warehouse and office facilities. You will oversee ACMV/HVAC, electrical, lighting, lifts, dock equipment, plumbing, fire protection, and BMS systems, while coordinating preventive maintenance and safety inspections.

You will lead contractor management, support emergency responses, and ensure compliance with fire safety and regulatory requirements.

Qualifications

• Experience in facilities management within warehouse, logistics, industrial or commercial environments.
• Good working knowledge of building and M&E systems.
• Understanding of fire safety, workplace safety and statutory compliance requirements.
• Knowledge of energy and water management and sustainability initiatives.

Responsibilities

• Manage day-to-day facility operations and maintenance across assigned warehouse and office facilities.
• Oversee building and M&E systems including ACMV/HVAC, electrical, lighting, lifts, dock equipment, plumbing, fire protection systems and BMS.
• Plan and coordinate preventive and corrective maintenance to maintain equipment reliability and minimise operational downtime.
• Conduct periodic facility inspections to identify defects, safety concerns and potential operational risks, and ensure timely rectification.
• Support emergency breakdowns and critical facility issues when required.

Skills

Facility management

Vendor management

M&E systems

Fire safety knowledge

Job description

Job Req Number: 127764
Time Type: Full Time

Facility Operations & Maintenance

• Manage day-to-day facility operations and maintenance across assigned warehouse and office facilities.
• Oversee building and M&E systems including ACMV/HVAC, electrical, lighting, lifts, dock equipment, plumbing, fire protection systems and BMS.
• Plan and coordinate preventive and corrective maintenance to maintain equipment reliability and minimise operational downtime.
• Conduct periodic facility inspections to identify defects, safety concerns and potential operational risks, and ensure timely rectification.
• Support emergency breakdowns and critical facility issues when required.

Fire Safety, Compliance & Risk Management

• Maintain good working knowledge of fire safety requirements and applicable regulatory requirements for warehouse and industrial facilities.
• Conduct periodic checks and coordinate servicing of fire protection and life-safety systems.
• Support Fire Certificate requirements, fire drills, inspections and fire-safety compliance activities.
• Coordinate statutory inspections, servicing, licence/permit renewals and authority requirements where applicable.
• Manage and ensure compliance with applicable FM insurance standards and risk-control requirements.
• Coordinate insurance/risk inspections and follow up on recommendations and corrective actions.

Vendor & Contractor Management

• Manage contractors and service providers, including preparation of Scope of Work (SOW), quotation review, work coordination and performance monitoring.
• Evaluate technical and commercial proposals and provide recommendations for management approval.
• Ensure contractors comply with site safety, Permit-to-Work (PTW/ePTW) and operational requirements.
• Monitor contractor performance, service quality and completion of corrective actions.

Projects & Financial Management

• Participate in and manage facility-related projects including A&A works, renovation, reinstatement, equipment replacement and facility improvement works.
• Coordinate project requirements with internal stakeholders, consultants, landlords, contractors and vendors.
• Monitor project scope, schedule, cost, safety and quality through completion and handover.
• Manage facility-related CAPEX and OPEX, including budgeting, forecasting, expenditure tracking and cost-control initiatives.

Landlord & Stakeholder Management

• Coordinate with landlords and property representatives on building maintenance, defects, repair responsibilities, improvement works and lease-related facility matters.
• Work closely with Operations, Procurement, Safety, Security, IT and other stakeholders to support operational requirements and minimise disruption.
• Provide management updates on major facility issues, projects, risks and outstanding matters.

Sustainability, Energy & Water Management

• Support and drive green initiatives, energy efficiency and sustainability improvements across facilities.
• Monitor electricity, water and utility consumption and identify opportunities for conservation and cost savings.
• Maintain working knowledge of energy and water management principles and support implementation of efficiency initiatives.
• Support ESG reporting by providing and maintaining relevant facility and utility consumption data.
• Support applicable BCA Green Mark and other environmental or sustainability initiatives.

Documentation & Administratio

• Maintain facility records including maintenance reports, contracts, quotations, inspection records, drawings and asset information.
• Ensure facility activities and documentation comply with company policies, statutory requirements and internal standards.

Key Competencies

• Experience in facilities management within warehouse, logistics, industrial or commercial environments.
• Good working knowledge of building and M&E systems.
• Understanding of fire safety, workplace safety and statutory compliance requirements.
• Knowledge of energy and water management and sustainability initiatives.
• Strong vendor, contractor and stakeholder management skills.
• Able to manage facility projects, budgets and multiple priorities independently.
• Good problem-solving, communication and coordination skills.

DSV - Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook.