Specialist Associate (Facilities Management)

National University of Singapore; Singapore; On-site; SGD 55,000 - 85,000; Full time

Job summary

The National University of Singapore is seeking a Facilities Operations Associate to oversee daily zone and building operations, including routine maintenance planning and execution. You will manage site inspections, stakeholder coordination, and contractor supervision to ensure works meet quality standards and schedules.

Qualifications include a Diploma/ITE in Engineering or Facilities Management and a minimum of 3 years in FM. Proficiency with BMS/CMMS and MS Office is preferred.

Qualifications

• Diploma or ITE certificate in Engineering, Building Services, Facilities Management, or Estate Management.
• Minimum 3 years of experience in Facilities Management or a related field.
• Strong knowledge of Building Services, M&E Systems, and safety standards.

Responsibilities

• Provide technical and administrative support for campus facility management and maintenance works.
• Attend to and resolve user complaints via FMS/CMMS, iReport, hotline, and email.
• Manage daily campus operations, conduct site inspections, and coordinate meetings between stakeholders and contractors.
• Analyse and troubleshoot building operational issues, escalate where necessary.
• Supervise contractors to ensure works meet specifications, quality, and schedules.
• Assist with procurement of maintenance and facility-related services.
• Support daily operational planning and tasks as assigned by the Reporting Manager.

Skills

Green Mark Accredited Professional

Fire Safety Manager

WSH Certification

Building Services & M&E

BMS/CMMS Experience

MS Office

Education

Diploma or ITE Certificate in Engineering/Facilities Management

Tools

MS Office

Job description

Company description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description

The successful candidate will oversee daily zone and building operations, including the planning and execution of routine, cyclical, and corrective maintenance. Key responsibilities include:

• Facilities Support: Provide technical and administrative support for campus facility management and maintenance works.
• Feedback Management: Attend to and resolve user complaints received via FMS/CMMS, iReport, the Maintenance Hotline, and email.
• Stakeholder Coordination: Manage daily campus operations, conduct site inspections, and facilitate meetings between stakeholders and contractors.
• Troubleshooting: Analyse and troubleshoot building operational issues, escalating where necessary.
• Contractor Supervision: Supervise contractors to ensure works are carried out in accordance with specifications, quality standards, and agreed schedules.
• Procurement: Assist with the procurement of maintenance and facility-related services.
• Operations Support: Support daily operational planning and tasks as assigned by the Reporting Manager.

Qualifications

• Relevant Diploma or ITE Certificate in Engineering, Building Services, Facilities Management, or Estate Management.

Years of Experience

• Minimum 3 years of experience in Facilities Management or a related field.

Knowledge & Skills (preferred)

• Green Mark Accredited Professional (Facilities Management) or equivalent certification
• Certified Fire Safety Manager or equivalent
• Certified Workplace Safety and Health (WSH) professional or equivalent
• Knowledge of Building Services and M&E Systems
• Experience with Building Management Systems (BMS) and/or Computerised Maintenance Management Systems (CMMS)
• Proficient in MS Office applications