Facilities Management

Jones Lang LaSalle Property Consultants Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Jones Lang LaSalle Property Consultants Pte Ltd in Singapore seeks an Assistant Facility Manager to support integrated facilities management within a corporate office environment. You will handle daily facilities coordination, workplace operations, vendor management, and admin support to ensure smooth site operations and a positive workplace experience for employees and visitors.

You will work with internal stakeholders, service vendors, and the client team to uphold operational excellence,

Responsibilities

• Coordinate facilities services including office equipment maintenance, pantry appliances, and landlord-related requests such as air-conditioning services.
• Manage reception and front-of-house operations including visitor registration, access card administration, and visitor guidance.
• Oversee mailroom operations including incoming and outgoing mail distribution, courier arrangements, and employee inquiries.
• Support vendor coordination and monitor soft services performance through regular engagement and operational briefings.
• Manage invoice processing, payment tracking, purchase order generation, and goods receiving activities.
• Assist with incident reporting, monthly reporting, audit documentation, and compliance with JLL and client operational standards.
• Respond to facilities issues, user requests, and emergency situations in a timely and professional manner.

Job description

We are looking for an Assistant Facility Manager to support the delivery of Integrated Facilities Management services within a corporate office environment. This role will focus on daily facilities coordination, workplace operations, vendor management, and administrative support to ensure smooth site operations and a positive workplace experience for employees and visitors.

The successful candidate will work closely with internal stakeholders, service vendors, and the client team to maintain operational excellence, support compliance standards, and ensure timely resolution of facilities-related matters. This is a hands-on role suited for someone who is organized, service-oriented, and confident managing multiple priorities in a fast-paced environment.

What your day-to-day will look like:

• Coordinate facilities services including office equipment maintenance, pantry appliances, and landlord-related requests such as air-conditioning services.

• Manage reception and front-of-house operations including visitor registration, access card administration, and visitor guidance.

• Oversee mailroom operations including incoming and outgoing mail distribution, courier arrangements, and employee inquiries.

• Support vendor coordination and monitor soft services performance through regular engagement and operational briefings.

• Manage invoice processing, payment tracking, purchase order generation, and goods receiving activities.

• Assist with incident reporting, monthly reporting, audit documentation, and compliance with JLL and client operational standards.

• Respond to facilities issues, user requests, and emergency situations in a timely and professional manner.