Facilities Executive

WENET SGP PRIVATE LIMITED; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

WENET SGP PRIVATE LIMITED located in Singapore is seeking a candidate for managing daily office administration and operations. The role involves implementing global administrative systems, managing procurement, and providing logistics support to ensure an efficient workplace.

Ideal candidates will have 3-5 years of experience in office management, familiarity with project management, and better facility maintenance practices. This position offers an exciting opportunity to work in a dynamic environment.

Qualifications

• 3-5 years of relevant experience in co-working or shared office management.
• Experience in developing global administrative affairs and property management.
• Familiarity with office renovation processes.

Responsibilities

• Implement a global administrative management system.
• Coordinate facility maintenance with vendors.
• Ensure meeting rooms are prepared daily.
• Manage office inventory and procurement.
• Provide logistics support for meetings.
• Assist Senior Management with various tasks.

Skills

Office management

Project management

Logistics coordination

Supplier liaison

Job description

Company Overview

Wenetgroup Ltd is an enterprise management consulting firm headquartered in Taipei, Taiwan, with offices in America, Japan, Malaysia, and Singapore. We specialize in business branding, marketing strategy, integrated management, operation design, talent cultivation, and professional services including project and human resource management.

Job Summary

Manage and optimize daily office administration and operations by implementing global administrative systems, coordinating facility maintenance, managing procurement, and supporting logistics to ensure efficient workplace functionality.

Responsibilities

• Plan and implement a global administrative and general affairs management system, including developing standard forms, meeting SOPs, and training staff on clerical tools
• Coordinate facility upkeep by liaising with vendors to maintain cleanliness, first aid supplies, and fire-fighting equipment
• Ensure reception and meeting rooms are prepared and maintained at the start and end of each day
• Record and update office inventory and manage timely ordering of stock and supplies
• Manage procurement and replenishment of consumables, stationery, and other office essentials for all centers
• Provide logistics support by arranging room bookings, preparing beverages, and setting up equipment such as projectors
• Manage diaries, arrange appointments, and book meeting rooms and conference facilities efficiently
• Perform additional duties as assigned by Senior Management

Preferred competencies and qualifications

• 3-5 years of relevant experience in co-working or shared office management
• Experience in developing global administrative affairs, property management, and establishing SOPs
• Project management experience
• Experience in office renovation