General Affairs Executive

WENET SGP PRIVATE LIMITED; Singapore; On-site; SGD 45,000 - 78,000; Full time

Job summary

Wenet SGP Pte Ltd seeks a General Affairs Executive to support daily office, warehouse, and dormitory operations in Singapore. You will coordinate maintenance, liaise with contractors, manage vendors, and handle on-site procurement to ensure smooth operations.

The ideal candidate has 3–5 years of general affairs or facilities experience, with Mandarin communication skills to engage with Mandarin-speaking clients and stakeholders. This role is on-site and requires strong organizational abilities.

Qualifications

• 3–5 years of experience in general affairs, facilities, property, office, warehouse, dormitory, or operational support roles.
• Experience coordinating repair and maintenance works, contractors, and service providers.
• Experience in purchasing, vendor sourcing, quotation comparison, and related documentation.
• Strong organisational, coordination, and follow-up skills demonstrated through managing multiple tasks and deadlines.
• Ability to communicate effectively in Mandarin and read and write Chinese, as the role requires regular communication with Mandarin-speaking clients, vendors, contractors, and stakeholders.

Responsibilities

• Oversee maintenance and upkeep of office, warehouse, and dormitory facilities to ensure operational readiness
• Conduct regular inspections to identify repair and maintenance needs and follow up to resolution
• Perform minor repairs when appropriate and coordinate contractors for repairs works and premises inspections
• Coordinate and supervise cleaning, security, maintenance, and other service providers to ensure quality service delivery
• Monitor contractor work completion, evaluate performance, and maintain related documentation accurately
• Maintain detailed maintenance records and prepare reports on facility conditions and activities
• Liaise with tenants, clients, contractors, and stakeholders to support on-site operational requirements effectively
• Manage purchasing activities by obtaining quotations, preparing vendor comparisons, and facilitating procurement decisions
• Execute other ad-hoc general affairs and operational duties as assigned to support smooth company operations

Skills

Mandarin communication

Facilities coordination

Vendor management

Job description

Company Overview

Wenet SGP Pte Ltd is an enterprise management consulting firm headquartered in Taipei, with offices in the United States, Japan, Malaysia, and Singapore. We provide professional services in branding, marketing, management consulting, talent development, and specialised advisory services.

Job Summary

The General Affairs Executive will support the day-to-day upkeep and operations of the Company's office, warehouse, and dormitory facilities, including maintenance coordination, vendor management, procurement, and on-site support.

Responsibilities

• Oversee maintenance and upkeep of office, warehouse, and dormitory facilities to ensure operational readiness
• Conduct regular inspections to identify repair and maintenance needs and follow up to resolution
• Perform minor repairs when appropriate and coordinate contractors for repairs works and premises inspections
• Coordinate and supervise cleaning, security, maintenance, and other service providers to ensure quality service delivery
• Monitor contractor work completion, evaluate performance, and maintain related documentation accurately
• Maintain detailed maintenance records and prepare reports on facility conditions and activities
• Liaise with tenants, clients, contractors, and stakeholders to support on-site operational requirements effectively
• Manage purchasing activities by obtaining quotations, preparing vendor comparisons, and facilitating procurement decisions
• Execute other ad-hoc general affairs and operational duties as assigned to support smooth company operations

Preferred competencies and qualifications

• 3-5 years of experience in general affairs, facilities, property, office, warehouse, dormitory, or operational support roles
• Experience coordinating repair and maintenance works, contractors, and service providers
• Experience in purchasing, vendor sourcing, quotation comparison, and related documentation
• Strong organisational, coordination, and follow-up skills demonstrated through managing multiple tasks and deadlines
• Ability to support on-site operational requirements across different premises as required
• Ability to communicate effectively in Mandarin and read and write Chinese, as the role requires regular communication with Mandarin-speaking clients, vendors, contractors, and stakeholders, and handling Chinese-language instructions, correspondence, and documentation.