Event Coordinator/ Assistant Admin Assistant

C&W SERVICES (S) PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Cushman & Wakefield is seeking a detail-oriented professional to support cost estimation, budgeting, and payment processing for our facilities management projects in Singapore. The role emphasizes accuracy, timely submissions, and cost control within maintenance terms.

The ideal candidate has a NITEC or Diploma, strong customer-service experience, and excellent MS Office skills. You will collaborate with contractors and internal teams to ensure compliance and high service standards.

Qualifications

• Minimum NITEC, Higher NITEC, or Diploma in Hospitality, Events Management, Business Administration, Facilities Management, or a related discipline.
• Prior experience in customer service, hospitality, workplace experience, facilities management, event coordination, or front-of-house operations will be advantageous.
• Strong interpersonal and communication skills with a customer-first mindset.

Responsibilities

• Prepare cost estimation, endorse and ensure timely submission to the Superintending Officer for approval
• Prepare financial projection and carry out budgetary and expenditure control of Contractor’s works
• Prepare IFM monthly payment claims and final account for Facilities Management and Maintenance Term
• Evaluate and carry out joint measurement with Contractors on their claims for Works Orders and endorse accuracy
• Prepare and compile all payment claims and ensure timely submission for payment
• Check, certify and confirm Contractors’ invoices to ensure they tally with COP and/or Works Orders
• Collate all-star rates and quotation rates for future procurement
• Take accountability and ownership of Workplace Safety & Health standards and outcomes

Skills

Customer service

Communication

Organizational skills

MS Office

Education

NITEC/Higher NITEC/Diploma

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

About the Role:

• Prepare cost estimation, endorse and ensure timely submission to the Superintending Officer for approval
• Prepare financial projection and carry out budgetary and expenditure control of Contractor’s works
• Prepare IFM monthly payment claims and final account for Facilities Management and Maintenance Term
• Evaluate and carry out joint measurement with Contractors on their claims for Works Orders (including Bills of Items of works) and endorse that they are prepared and computed correctly in accordance with the Maintenance Term Contracts and Contract Price/contract rates
• Prepare and compile all payment claims (including Payment Certificate (COP)) to Contractors and endorse that they are prepared and computed correctly in accordance with the Maintenance Term Contracts and Contract Price/contract rates
• Check, certify and confirm Contractors’ invoices to ensure that the invoices tally with the COP and/or Works Orders, where applicable
• Compile all payment claims, interim certificates, work orders (including Bills of Items of works) and invoices and ensure timely submission to the Superintending Officer for payment
• Collate all-star rates and quotation rates, analyze and review them to feed forward for future procurement
• While your Job Description is defined as above, you may be required to perform any related duties as required and directed.
• You shall be required to take accountability and ownership of Workplace Safety & Health (WSH) standards and outcomes in building up a Safety Culture.Prepare cost estimation, endorse and ensure timely submission to the Superintending Officer for approval
• Prepare financial projection and carry out budgetary and expenditure control of Contractor’s works
• Prepare IFM monthly payment claims and final account for Facilities Management and Maintenance Term
• Evaluate and carry out joint measurement with Contractors on their claims for Works Orders (including Bills of Items of works) and endorse that they are prepared and computed correctly in accordance with the Maintenance Term Contracts and Contract Price/contract rates
• Prepare and compile all payment claims (including Payment Certificate (COP)) to Contractors and endorse that they are prepared and computed correctly in accordance with the Maintenance Term Contracts and Contract Price/contract rates
• Check, certify and confirm Contractors’ invoices to ensure that the invoices tally with the COP and/or Works Orders, where applicable
• Compile all payment claims, interim certificates, work orders (including Bills of Items of works) and invoices and ensure timely submission to the Superintending Officer for payment
• Collate all-star rates and quotation rates, analyze and review them to feed forward for future procurement
• While your Job Description is defined as above, you may be required to perform any related duties as required and directed.
• You shall be required to take accountability and ownership of Workplace Safety & Health (WSH) standards and outcomes in building up a Safety Culture.

About You:

• Minimum NITEC, Higher NITEC, or Diploma in Hospitality, Events Management, Business Administration, Facilities Management, or a related discipline.
• Prior experience in customer service, hospitality, workplace experience, facilities management, event coordination, or front-of-house operations will be advantageous.
• Strong interpersonal and communication skills with a customer-first mindset.
• Well-organized and able to manage multiple tasks in a fast-paced environment.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Positive, adaptable, and professional with the ability to work independently and collaboratively within a team.

Why Join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.