Facilities Coordinator (Workplace & Events)

CBRE; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading real estate services firm in Singapore is seeking a Facilities Coordinator to enhance the workplace experience. The role involves managing office operations, vendor coordination, and supporting community initiatives. The ideal candidate should have at least 3 years of experience in facilities coordination, strong organizational skills, and proficiency in Microsoft Office. This is a full-time position offering an engaging work environment.

Qualifications

• Minimum 3+ years of experience in facilities coordination or workplace operations.
• Strong organizational and multitasking skills.
• Excellent communication and stakeholder management abilities.

Responsibilities

• Manage office cleaning, pest control, and pantry services.
• Draft and send facility updates and email blasts.
• Assist with office move planning via Accordant system.

Skills

Organizational skills

Multitasking abilities

Communication skills

Vendor management

Event planning

Tools

Microsoft Office

Facility management systems

Job description

Facilities Coordinator (Workplace & Events)

Job ID

237639

Posted

09-Sep-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Facilities Management

Location(s)

Singapore - Singapore

About the Role:

As a CBRE Facilities Coordinator, you'll assist to elevate our workplace experience. This role blends operational precision with creative event coordination—ensuring our spaces are safe, welcoming, and energizing.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

Workplace Services & Operations

• Manage office cleaning, pest control, landscaping, and pantry services. (including liaising with vendor, managing ordering, purchase order and budgeting)
• Conduct walkthroughs and style inspections to uphold safety and hygiene standards
• Coordinate hygiene and safety supplies (e.g. masks, hand sanitizers, AEDs) and FA Box readiness
• Administer booking systems (meeting rooms, hot desks) and document access
• Oversee subscriptions (newsletters, calendars, handbooks) and renewals
• Submit monthly reports (IFM, PPM, event data) with accuracy and timeliness

Communications & Engagement

• Draft and send facility updates and email blasts with clarity and warmth
• Support community-building initiatives like sustainability and internal campaigns
• Liaise with stakeholders to ensure transparent, inclusive communication

Team Support & Coverage

• Offer reception coverage during breaks or absenteeism
• Manage attendance records and support scheduling
• Assist with office move planning via Accordant system

What You’ll Need:

• Minimum 3+ years of experience in facilities coordination, workplace operations, or events
• Strong organizational and multitasking skills
• Excellent communication and stakeholder management abilities
• Experience in vendor management and workplace operations
• Ability to work independently with minimum supervision and work collaboratively across teams.
• Familiarity with Microsoft Office and facility management systems, Purchase Order platform and etc.
• A collaborative mindset and a passion for creating engaging workplace experiences
• Prior experience in event planning or facilities coordination preferred
• Able to manage office event setup – furniture management.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)