Facilities Coordinator (Soft Services)

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator (Soft Services) in Singapore. The role oversees services critical to office comfort, cleanliness, and safety, coordinating with vendors and internal stakeholders to maintain a productive work environment.

You will manage access, procurement, and safety procedures while driving efficient office operations and service quality across our Singapore offices.

Qualifications

• At least 3-5 years of facilities professional experience.
• Strong facilities knowledge and experience.
• Able to handle manual duties and perform regular facilities inspections.
• Pro-active, independent, able to work with minimal supervision and perform under pressure.
• Knowledge and experience in computer systems, including Microsoft Windows and Office.
• Excellent verbal and written communication skills in dealing with stakeholders from diverse backgrounds (in English).

Responsibilities

• Respond to employee requests in a timely manner.
• Oversee cleaning services provided by a third-party vendor and maintain high cleanliness standards.
• Procure office supplies and manage end-to-end stock.
• Oversee pantry equipment and ensure optimal operation.
• Manage employee access cards and building access processes.
• Coordinate printing of business cards and mobile contracts.
• Coordinate seasonal parking with Building Management Office and verify payments.
• Coordinate car rentals and transportation arrangements as requested.
• Develop fire safety procedures and conduct bi-annual drills.
• Maintain up-to-date list of first aiders and organise training sessions.

Skills

Facilities experience

Facilities knowledge

Manual duties

Independent worker

Windows & Office

Communication skills

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator (Soft Services)

The facilities Coordinator (Soft Services) will oversee the coordination and management of services which are critical to the overall comfort, cleanliness, productivity and well-being of our Client Singapore offices. The coordinator is responsible to coordinate with external contractors, vendors and internal stakeholders to ensure a positive and functioning work environment for our employees.

Detailed Work scope

• Timely response to all requests submitted by employees.


• Oversee all cleaning services provided by 3rd party vendor and ensuring highest quality cleanliness standard.


• Stock taking and end-to-end procurement of all office supplies required for office operations,


• including but not limiting to stationery, first-aid kits supply, access cards and office dry pantry


• items


• Oversee all pantry equipment such as vending machines, coffee, tea machines and water dispensers, to ensure they are working in optimal condition.


• Manage employee’s access cards and access into Office Building, including but not limited to


• printing of access cards, timely configuration or de-activated of their building access with either


• Facial Recognition or card access via BMO, and providence of accurate office access for


• employees.


• Manage and coordinate the request for printing business cards and mobile phone contracts.


• Coordination for season parking requests with Building Management Office (BMO) and ensure


• that the active season parking list is up-to-date and facilitate verification of payments to BMO, if


• required.


• Coordination for car rentals and transportation arrangements, upon request


• Develop fire safety procedures and spearhead bi-annual fire drill exercise and table-top exercise


• for safety wardens.


• Maintain up-to-date list of first aiders and support in organizing training sessions for employees


• with accredited providers.


• Facilitate in the booking of non-bookable manager rooms, when required.


• Develop office best practices in improving office environment and provide communication


• content for such practices.

Job Requirement

• At least 3-5 years of Facilities professional experience


• Strong Facilities knowledge and experience;


• Able to handle manual duties and perform regular facilities inspections;


• Pro-active, independent, able to work with minimal supervision and perform under pressure;


• Knowledge and experience in computer systems, including Microsoft Windows and Office operating systems;


• Excellent verbal and written communication skills in dealing with stakeholders from diverse backgrounds (in English).

Location:

On-site –Singapore

Job Tags:

Transitions Gap Role

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.