Assistant Facility Manager

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

JLL Singapore is hiring a Facilities Management professional to support daily building operations, oversee maintenance, and ensure safety and compliance. The role requires coordinating with vendors, managing space improvements, and assisting with budgetary reporting.

The ideal candidate holds a Bachelor's degree in a related field and has 2–4 years of facilities or building operations experience, with strong communication skills and knowledge of MEP systems and CMMS tools.

Qualifications

• Bachelor's degree in a related field preferred.
• 2-4 years of facilities management, property management, or building operations experience.
• Knowledge of building codes, regulations and industry best practices.
• Strong communication skills.

Responsibilities

• Operations Management: support daily building operations including cleaning, HVAC, electrical and plumbing systems and develop standard operating procedures for facility maintenance and emergency response.
• Vendor and Contractor Oversight: manage relationships with service providers, contractors, and suppliers; support procurement, vendor performance evaluations, and contract administration; coordinate scheduled maintenance using the CMMS.

Skills

Communication

Facilities knowledge

Team collaboration

Preventive maintenance

Education

Bachelor's degree in Facilities Management

Tools

CMMS

BMS

Google Workspace

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities

• Operations Management: Support daily building operations including cleaning, HVAC, electrical, and plumbing systems. Assist in developing and implementing standard operating procedures for facility maintenance and emergency response protocols.
• Vendor and Contractor Oversight: Assist in managing relationships with service providers, contractors, and suppliers. Support procurement processes, vendor performance evaluations, and contract administration. Coordinate scheduled maintenance activities, using the CMMS system, and ensure work quality meets established standards.
• Compliance and Safety: Help maintain compliance with national regulations, fire safety codes, and workplace safety requirements. Support health and safety audits, risk assessments, and incident reporting procedures. Ensure adherence to environmental sustainability initiatives and green building standards.
• Client Relations: Provide responsive support to client inquiries and service requests. Assist in coordinating tenant improvements and space modifications. Support move-in/move-out activities and maintain positive client relationships to enhance satisfaction.
• Administrative Functions: Maintain accurate facility documentation, including maintenance records, vendor contracts, and compliance certificates. Assist with budget monitoring, expense tracking, and monthly reporting. Support opex project planning and implementation.

Qualifications

• Bachelor's degree in Facilities Management, Engineering, Business Administration, or related field preferred.
• 2-4 years of experience in facilities management, property management, or building operations.
• Knowledge of building codes, regulations, and industry best practices.
• Strong communication skills.

Technical Skills

• Familiarity with building management systems, maintenance management software, and Google office suite applications.
• Understanding of MEP (mechanical, electrical, plumbing) systems and preventive maintenance principles.
• Knowledge of sustainability practices and energy management concepts.

Professional Attributes

• Strong problem-solving abilities and attention to detail.
• Excellent organizational and time management skills.
• Ability to work collaboratively with diverse teams and stakeholders.
• Customer service orientation with professional communication skills.
• Flexibility to respond to emergency situations outside standard business hours if and when required.

Location: On-site –Singapore

Job Tags: Facility Operations

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique.

We help our people thrive, grow meaningful careers and find a place where they belong.

Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties.

A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise.

Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For further information, visit jll.com.

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