FACILITIES COORDINATOR (SOFT SERVICES) | UP3600 | 5.5 WORKING DAYS

PERSOL; Singapore; On-site; SGD 37,000 - 44,000; Full time

Job summary

PERSOL Orchard, Singapore, is seeking a facilities coordinator to oversee day-to-day operations, ensuring a clean, safe environment. You will manage vendors (cleaning, pest control, landscaping), support events, and supervise maintenance tasks while coordinating supplies and admin duties.

Ideal candidates will excel in communication, multitasking, and problem solving, with proficiency in MS Office and CMMS/Condeco systems.

Qualifications

• Proficient in written communication and strong communication skills.
• Ability to respond effectively to complex inquiries from clients, line management and supply chain.
• Core competencies in managing soft services.
• Ability to work under pressure and handle multitasking.
• Time management and prioritization.
• Solution-focused with quick decision making.
• Customer-centric mindset focused on end-user experience.
• Intermediate skills in Microsoft Office, Excel, PowerPoint, and CMMS/Condeco systems.

Responsibilities

• Manage day-to-day facilities operations to ensure a clean, safe, and well-maintained environment.
• Coordinate vendors and service providers (cleaning, pest control, landscaping) for quality and timely delivery.
• Support planning and execution of events, including venue setup and logistics.
• Supervise cleaning, upgrades/restoration, and hygiene standard adherence.
• Monitor supplies and arrange replenishment for daily operations.
• Review vendor quotations and invoices for accuracy and value.
• Handle basic admin duties including reports, meeting minutes, and quotations.
• Coordinate deliveries, purchases, and service requests to ensure smooth operations.

Skills

Written communication

Verbal communication

Customer focus

Decision making

Work under pressure

Time management

Multi-tasking

Problem solving

Adaptability

Tools

MS Office Suite

Excel

PowerPoint

CMMS Facility Bot

Condeco Visitor Management

Job description

Salary up to $ 3600

Orchard

Monday - Friday 8am – 4.30pm / 8.30am – 5.30pm / 9am – 6pm
Saturday Half Day

Job Scope:

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.

• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.

• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.

• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.

• Monitored supplies and arranged replenishment to support daily operations.

• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.

• Handled basic administrative duties including reports, meeting minutes, records, and quotations.

• Coordinated deliveries, purchases, and service requests to ensure smooth operations.

• Monitored building's facilities and arranged repairs when needed.

• Managed lost and found items, maintaining proper records and follow-up.

• Supported sustainability efforts such as recycling initiatives.

• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.

• Assisted with manpower coordination and provided support during peak periods or staff shortages.

• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Job Requirements:

• Proficient in written communication and strong communication skills

• Ability to effectively respond to complex inquiries or complaints from clients, line management and supply chain.

• Core competencies and knowledge for managing soft services

• Ability to work under pressure

• Adaptability and multi-tasking

• Time management and prioritization

• Solution focus & quick decision making

• Customer centric mindset (End user experience focus)

• Intermediate skill with Microsoft Office Suite, Excel, Power Point, CMMS (Facility Bot) Visitor
  Management System (Condeco)