Facilities Coordinator - Events & Vendor Ops

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 40,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. is seeking a facilities coordinator in Singapore to manage day-to-day operations, coordinate vendors, plan events, and ensure hygiene standards at the site in Raffles Place.

The role involves supervising cleaning work, monitoring supplies, and handling admin tasks, with strong emphasis on communication and stakeholder coordination. The position requires at least 1 year of relevant experience and proficiency in Microsoft Office and CMMS/visitor management systems.

Qualifications

• Min. 1 year of experience in Facilities Management, Coordination, Event Management or Cleaning Services.
• Ability to respond effectively to complex inquiries or complaints from clients and management.
• Ability to work under pressure and provide strong customer service.
• Intermediate skill with Microsoft Office Suite (Excel, PowerPoint) and CMMS/Visitor Management systems.

Responsibilities

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.
• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.
• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.
• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.
• Monitored supplies and arranged replenishment to support daily operations.
• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.
• Handled basic administrative duties including reports, meeting minutes, records, and quotations.
• Coordinated deliveries, purchases, and service requests to ensure smooth operations.
• Monitored building's facilities and arranged repairs when needed.
• Managed lost and found items, maintaining proper records and follow-up.
• Supported sustainability efforts such as recycling initiatives.
• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.
• Assisted with manpower coordination and provided support during peak periods or staff shortages.
• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Skills

Facilities management

Vendor coordination

Event coordination

Customer service

Communication

Tools

Microsoft Office

CMMS (Facility Bot)

Condeco Visitor Management System

Job description

PERSOL SINGAPORE PTE. LTD. is seeking a facilities coordinator in Singapore to manage day-to-day operations, coordinate vendors, plan events, and ensure hygiene standards at the site in Raffles Place.

The role involves supervising cleaning work, monitoring supplies, and handling admin tasks, with strong emphasis on communication and stakeholder coordination. The position requires at least 1 year of relevant experience and proficiency in Microsoft Office and CMMS/visitor management systems.