Facilities & Administrative Intern

Internsg; Singapore; On-site; SGD 13,000 - 20,000; Part time

Benefits offered by this job

Professional development opportunities

Exposure to a global luxury group

Job summary

Kering in Singapore offers a Facilities Administration internship to support day-to-day operations of the Facilities team. You will assist with administrative tasks, coordinate facility services, and ensure a safe, organized workplace while providing receptionist coverage when needed.

Qualifications include pursuing a Diploma or Bachelor's in a related field, proficiency in Microsoft Office, strong communication and organizational skills, and a proactive, collaborative attitude.

Qualifications

• Pursuing a Diploma or Bachelor's degree in Business Administration, Facilities Management, Property Management, Engineering, Social Sciences or related field.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills with a customer service mindset.
• Strong organizational skills and attention to detail.
• Able to multitask, work independently, and collaborate with different teams.
• Responsible, proactive and eager to learn.

Responsibilities

• Assist in daily administration of facility operations.
• Provide receptionist/front desk coverage during breaks, leave or as assigned.
• Coordinate maintenance, repair, cleaning and other facility services.
• Resolve facilities-related issues across brands by coordinating with stakeholders and external vendors.
• Liaise with vendors to schedule maintenance, repairs and service completion.
• Maintain office supplies inventory and coordinate replenishment.
• Conduct routine inspections and report maintenance or safety issues.
• Maintain facility records, documentation and asset inventories.
• Assist with meeting room bookings and keep common areas clean and functional.
• Support workplace health, safety and housekeeping initiatives.
• Perform general administrative duties including data entry, filing and report compilation.
• Undertake ad hoc assignments and projects as required by Facilities and Administration team.

Skills

Communication skills

Organizational skills

Multitasking

Customer service mindset

Education

Diploma/Bachelor's in Business Administration or related

Tools

Microsoft Office

Job description

Your opportunity

Reporting to Facility Supervisor

How you will contribute
The Facility Administration Intern will support the day-to-day operations of the Facilities team by assisting with administrative tasks, coordinating facility services, and ensuring a safe, organized, and efficient workplace. You will also provide receptionist coverage when required and assist in addressing facilities-related matters across the brands.

Main Responsibilities:

• Assist in the daily administration of facility operations.
• Provide receptionist/front desk coverage during breaks, leave, or as assigned, including greeting visitors, answering phone calls, and handling general enquiries.
• Support the coordination of maintenance, repair, cleaning, and other facility services.
• Assist in resolving facilities-related issues across the company's brands by coordinating with internal stakeholders and external vendors.
• Liaise with vendors and service providers to schedule maintenance, repairs, and follow up on service completion.
• Maintain office supplies inventory and coordinate replenishment when required.
• Conduct routine inspections of office facilities and report maintenance or safety issues.
• Maintain facility records, documentation, and asset inventories.
• Assist with meeting room bookings and ensure common areas are clean, functional, and well-maintained.
• Support workplace health, safety, and housekeeping initiatives.
• Perform general administrative duties such as data entry, filing, document preparation, photocopying, and report compilation.
• Undertake ad hoc assignments and projects as required by the Facilities and Administration team.

Who you are?

• Currently pursuing a Diploma or Bachelor's degree in Business Administration, Facilities Management, Property Management, Engineering, Social Sciences or a related field.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Good communication and interpersonal skills with a customer service mindset.
• Strong organizational skills and attention to detail.
• Able to multitask, work independently, and collaborate effectively with different teams.
• Responsible, proactive, and willing to learn.

Why work with us?

Kering is committed to building a diverse workforce. We believe diversity in all its forms – gender, age, nationality, culture, religious beliefs and sexual orientation – enrich the workplace. It opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to adapt to a changing world. As an Equal Opportunity Employer we welcome and consider applications from all qualified candidates, regardless of their background.

This is a fabulous opportunity to join the Kering adventure and to actively contribute to the development of the business by becoming part of a dynamic team in a global Luxury Group that offers endless possibilities to learn and grow. Talent development is a managerial principle at Kering, and we are committed to fostering internal mobility. Our common vision promotes leadership skills and helps every employee to reach their full potential in a stimulating and fulfilling workplace environment.