Facilities Coordinator / East - Expression of Interest

Cushman & Wakefield; Singapore; On-site; SGD 42,000 - 62,000; Full time

Benefits offered by this job

Diversity and inclusion

Job summary

Cushman & Wakefield is seeking an Assistant Facilities Manager to support day-to-day facilities operations at a Singapore location. You will coordinate activities across client sites, manage vendor relationships, assist with billing and onboarding, and maintain accurate records to ensure service excellence.

The role emphasizes tenant experience, safety, and quality programs, with opportunities for growth within a global real estate services firm that values diversity and inclusion.

Qualifications

• Coordinate daily facilities management activities across multiple client sites.
• Attend to client requests and follow up until resolution.
• Liaise with vendors and contractors for maintenance and repairs.
• Monitor service schedules and ensure work completion.
• Assist in billing administration and vendor invoice processing.

Responsibilities

• Maintain records, reports, invoices, and operational documentation.
• Track inventory of office and facilities-related supplies.
• Assist in onboarding of new client accounts and operational setup.
• Support site inspections and ensure service standards are met.
• Coordinate with internal stakeholders and external service providers to ensure smooth operations.
• Perform other administrative and operational duties as assigned.

Skills

Facilities coordination

Vendor management

Administrative tasks

Billing administration

Client onboarding

Education

Diploma in Facilities Management or related

Tools

Billing software

Vendor management systems

Job description

Job Title

Facilities Coordinator / East - Expression of Interest

Job Description Summary

Under the supervision of the Facilities Manager, the Assistant Facilities Manager supports the facilities organization at a specific location, set of buildings, or campus environment. The Assistant Facilities Manager is charged with supporting the day-to-day implementation of policies, procedures, programs and workplace services delivery that provides a well-managed and well-maintained building. Places an emphasis on a positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination with the client's goals and objectives.

Job Description

About the role

• Coordinate daily facilities management activities across multiple client sites.
• Attend to client requests and ensure timely follow-up and resolution.
• Liaise with vendors and contractors for maintenance, repairs, and ad-hoc facilities services.
• Obtain quotations and coordinate service works when required.
• Monitor service schedules and follow up on work completion.
• Support onboarding of new client accounts and operational setup.
• Maintain records, reports, invoices, and operational documentation.
• Track inventory of office and facilities-related supplies.
• Assist in billing administration and vendor invoice processing.
• Support site inspections and ensure service standards are met.
• Coordinate with internal stakeholders and external service providers to ensure smooth operations.
• Perform other administrative and operational duties as assigned.

About you.

• Minimum Diploma in Facilities Management, Building Services, Business Administration, or related disciplines.
• Entry-level candidates or candidates with up to 3 years of relevant experience are welcome to apply.

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

INCO: “Cushman & Wakefield”