Facilities Operations & Administration Lead

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

BUSINESS EDGE PERSONNEL SERVICES PTE LTD in Singapore seeks a Building & Facilities Operations professional to supervise inspections, maintain maintenance calendars, coordinate repairs, and support emergency preparedness. You will collaborate with the Building & Facilities Lead and liaise with contractors to ensure timely completion of works.

Responsibilities include vendor sourcing and cost control, managing facilities helpdesk tickets, maintaining asset and license records, coordinating safety

Responsibilities

• Conduct regular building inspections and record defects to closure.
• Maintain preventive maintenance calendars for building systems and facilities equipment.
• Coordinate maintenance, repairs, and minor improvement projects.
• Manage facilities helpdesk: record requests, coordinate vendors, track completion.
• Attend site visits with contractors and verify works completed.
• Coordinate contractor documentation: quotations, risk assessments, permits, POs, service reports.
• Maintain records of assets, licenses, certificates, warranties and insurances.
• Monitor service contracts expiry and renewals 60 days ahead.
• Coordinate cleaning, pest control, HVAC, safety, electrical, security and beverage services.
• Maintain facilities keys and company property records.
• Support fire drills and emergency preparedness.

Skills

Facilities management

Vendor management

Procurement

Documentation

Job description

BUSINESS EDGE PERSONNEL SERVICES PTE LTD in Singapore seeks a Building & Facilities Operations professional to supervise inspections, maintain maintenance calendars, coordinate repairs, and support emergency preparedness. You will collaborate with the Building & Facilities Lead and liaise with contractors to ensure timely completion of works.

Responsibilities include vendor sourcing and cost control, managing facilities helpdesk tickets, maintaining asset and license records, coordinating safety