Facilities & Admin Leader: Safe, Efficient Ops

Quantum Leap Career Consultancy; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Quantum Leap Career Consultancy seeks a dedicated Facilities and Admin Executive to be the backbone of building operations and office coordination. You will manage day-to-day administration and coordinate with vendors to ensure a safe, efficient workplace.

The role requires 3+ years in facilities or admin support, proficiency in MS Office and NetSuite, and familiarity with building services. You are proactive, detail-oriented, and comfortable managing inspections, PPE, audits, and reporting.

Qualifications

• 3+ years of facilities or operational administration experience.
• Experience in vendor management and purchasing.
• Knowledge of building services e.g. air-conditioning, electrical, fire-safety, and access-control.

Responsibilities

• Facilities & Operations Management: conduct inspections, track defects, and manage preventive maintenance; handle facilities helpdesk and coordinate with vendors and technicians for repairs.
• Vendor & Cost Control: source quotations, prepare purchase orders, verify invoices, monitor expenditure against budget, and evaluate vendor performance for cost savings.
• Safety & PPE Administration: manage engineers' PPE, including safety shoes, uniforms, life vests; monitor inspection expiry dates.
• Compliance & Audit Support: support WSH, ISO 9001, ISO 45001 activities; coordinate committee meetings; maintain documents; organize audit evidence.
• Office Administration & Reporting: order supplies, coordinate signage and meeting-room equipment, and prepare monthly facilities performance reports.

Education

Relevant Diploma or NITEC in Facilities Management / Business Administration / Building Services / Safety or related discipline

Tools

Microsoft Office

NetSuite ERP

Job description

Quantum Leap Career Consultancy seeks a dedicated Facilities and Admin Executive to be the backbone of building operations and office coordination. You will manage day-to-day administration and coordinate with vendors to ensure a safe, efficient workplace.

The role requires 3+ years in facilities or admin support, proficiency in MS Office and NetSuite, and familiarity with building services. You are proactive, detail-oriented, and comfortable managing inspections, PPE, audits, and reporting.