Facilities & Admin Coordinator – Operations & Events

HFSE GLOBAL EDUCATION GROUP; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

HFSE GLOBAL EDUCATION GROUP seeks an organized administrative assistant to support facility operations at our Singapore campus. You will coordinate maintenance, manage inventory, and assist with event logistics to keep the school running smoothly.

You will work with the Facilities Officer on HVAC and power issues, ensure NEA checklist compliance, and help with documentation, access cards, and daily admin tasks while contributing ideas to improve service levels.

Qualifications

• High school diploma or equivalent; associate/bachelor's preferred.
• Prior admin support experience, preferably in education or virtual work.
• Proficiency in MS Office and videoconferencing tools (Zoom, Teams).
• Strong organization and time-management with ability to prioritize tasks.

Responsibilities

• Coordinate maintenance, repairs, cleaning, and facility upkeep.
• Work with Facilities Officer on air conditioning and power issues.
• Support event setup, logistics, and school operations.
• Ensure rooms are clean and doors secured per NEA checklist.
• Manage inventory of supplies, assets, and equipment (including vending machine).
• Control inventory, order supplies, verify deliveries, and stock movements.
• Handle filing, scanning, printing; communicate professionally; monitor reports; assist with ad-hoc tasks.
• Assist in processing access cards requests to building management.
• Prepare, pack, and endorse orders; assist with annual distribution.
• Actively contribute ideas to enhance service levels.

Skills

Administrative support

Time management

Organization

Microsoft Office

Zoom

Microsoft Teams

Education

High school diploma or equivalent

Associate degree

Bachelor's degree

Tools

Microsoft Office Suite

Zoom

Microsoft Teams

Job description

HFSE GLOBAL EDUCATION GROUP seeks an organized administrative assistant to support facility operations at our Singapore campus. You will coordinate maintenance, manage inventory, and assist with event logistics to keep the school running smoothly.

You will work with the Facilities Officer on HVAC and power issues, ensure NEA checklist compliance, and help with documentation, access cards, and daily admin tasks while contributing ideas to improve service levels.