Academic Admin & Records Coordinator

HFSE INTERNATIONAL SCHOOL PTE. LTD.; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

HFSE INTERNATIONAL SCHOOL PTE. LTD. is seeking an organized Administrative Assistant to support the academic department. You will handle scheduling, filing, and day-to-day tasks to keep operations running smoothly.

Responsibilities include maintaining student records, assisting with attendance, grades, transcripts, and coordinating exams and events while safeguarding confidentiality. You will liaise with students, parents, teachers, and staff with a professional approach.

Qualifications

• Diploma or bachelor's degree in admin, education, or related field.
• Minimum 2 years in administrative roles, preferably in an academic environment.
• Experience with student records and supporting academic staff is a plus.
• Proficient in MS Office and other office software.
• Strong verbal and written communication skills.
• Professional communication with students, parents, and staff.
• Excellent organizational and multitasking abilities with attention to detail.

Responsibilities

• Assist day-to-day administrative tasks in the academic department, including scheduling meetings and filing documents.
• Maintain and update student records (attendance, grades, progress reports) in the school database.
• Liaise between students, parents, teachers, and staff, answering inquiries promptly.
• Assist in preparing and managing the academic calendar, including exams, timetables, and events.
• Coordinate examination materials and assess schedules and grade submissions.
• Prepare academic documents such as reports, letters, and transcripts with accuracy and confidentiality.
• Oversee inventory and ensure classrooms and offices are stocked with materials.
• Manage the school’s academic databases with accurate data and timely updates.
• Organize school academic events such as parent-teacher meetings and trips.
• Provide administrative support to academic staff, including scheduling meetings and coordinating activities.

Skills

Communication skills

Organizational skills

Attention to detail

Multitasking

Education

Bachelor's or Diploma in Admin/Edu

Tools

Microsoft Office

Job description

HFSE INTERNATIONAL SCHOOL PTE. LTD. is seeking an organized Administrative Assistant to support the academic department. You will handle scheduling, filing, and day-to-day tasks to keep operations running smoothly.

Responsibilities include maintaining student records, assisting with attendance, grades, transcripts, and coordinating exams and events while safeguarding confidentiality. You will liaise with students, parents, teachers, and staff with a professional approach.