Executive Team Secretary & Operations Coordinator

Trafigura Group; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

Trafigura Group is seeking a skilled Team Secretary in Singapore to provide high-level administrative and organizational support to the team. The role involves travel arrangements, diary management, and coordinating with department heads to ensure timely execution of duties.

The successful candidate will demonstrate tact, discretion, and the ability to handle confidential information, while maintaining strong communication and teamwork across levels of the organization.

Qualifications

• Min 5 years of relevant work experiences.
• Good communication and interpersonal skills.
• Good team player.
• Understand the necessity for confidentiality.
• Motivated and enthusiastic.
• Diploma or professional relevant certification is preferred.

Responsibilities

• Coordinate business travel arrangements including flight bookings, hotel reservations and travel-related requirements.
• Provide administrative support to team members and manage daily operations.
• Schedule meetings, liaise with department heads, and prepare agendas and documents.
• Prepare reports by gathering and analysing information from various sources.
• Coordinate with stakeholders and external partners on meetings and events.

Skills

Good communication

Interpersonal skills

Team player

Confidentiality awareness

Education

Diploma or professional certification

Job description

Trafigura Group is seeking a skilled Team Secretary in Singapore to provide high-level administrative and organizational support to the team. The role involves travel arrangements, diary management, and coordinating with department heads to ensure timely execution of duties.

The successful candidate will demonstrate tact, discretion, and the ability to handle confidential information, while maintaining strong communication and teamwork across levels of the organization.