Senior Team Secretary & Travel Coordinator

Trafigura Pte Ltd; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

Trafigura Pte Ltd in Singapore seeks a diligent Team Secretary to provide high-level administrative support. You will coordinate travel, manage calendars, handle confidential information, and assist with daily operations across the team.

The role requires strong communication, discretion, and a proactive, team-oriented mindset. The position involves liaising with executives, vendors, and external stakeholders to ensure smooth workflows.

Qualifications

• Min 5 years of relevant work experience.
• Good communication and interpersonal skills.
• Good team player with collaborative spirit.
• Ability to handle confidential information with discretion.
• Motivated and enthusiastic individual.

Responsibilities

• Coordinate business travel arrangements with travel agents, including flight bookings, ticketing, hotel reservations and transfers.
• Ensure travel approvals are obtained according to company policies before bookings.
• Liaise with travel agents and travelers to manage requests, confirm itineraries and coordinate changes or cancellations.
• Prepare documentation and submit applications through online e-Visa platforms, CIBT or Embassy.
• Attend to incoming calls, direct inquiries and take messages as needed.
• Provide proactive administrative support, coordinating appointments and handling queries.
• Liaise with department heads to schedule meetings and track action items.
• Gather and analyze information to support reports and ad-hoc projects.
• Prepare agendas, correspondence and administrative documents; manage calendars and emails.

Skills

5+ years of experience

Strong communication

Interpersonal skills

Team player

Discretion and confidentiality

Education

Diploma or professional certification

Job description

Trafigura Pte Ltd in Singapore seeks a diligent Team Secretary to provide high-level administrative support. You will coordinate travel, manage calendars, handle confidential information, and assist with daily operations across the team.

The role requires strong communication, discretion, and a proactive, team-oriented mindset. The position involves liaising with executives, vendors, and external stakeholders to ensure smooth workflows.