Office Operations & Events Coordinator

ESG INT SINGAPORE PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

ESG INT SINGAPORE PTE. LTD. is seeking an Office Administrator to keep the office running smoothly, handling daily administrative tasks, pantry, facilities, and events. This hands-on role works closely with staff, vendors and building management to ensure a welcoming, well-supported workplace.

You will take initiative, juggle multiple tasks in a fast-paced environment, and provide reliable administrative and logistical support, including onboarding and coordinating office materials.

Qualifications

• Minimum GCE O-Level or equivalent.
• 1–3 years of experience in office administration or a similar role.
• Good organisational and time-management skills.
• Able to work independently and manage multiple tasks.
• Proficient in Microsoft Office applications.

Responsibilities

• Support the day-to-day operations and administration of the office.
• Monitor and replenish office supplies, stationery, pantry supplies and other general office necessities.
• Arrange the purchase and delivery of pantry and office supplies.
• Coordinate the ordering and printing of name cards and other office materials.
• Manage incoming and outgoing mail, courier arrangements and deliveries.
• Receive and distribute office deliveries and documents to employees.
• Maintain proper records of office supplies, purchases and deliveries.
• Assist with visitor arrangements and provide general support to employees and guests.
• Liaise with building management on office access, facilities and maintenance matters.
• Coordinate with cleaning service providers and other vendors for office-related services.
• Assist with employee onboarding and preparation of workstations, access cards and other office requirements.
• Provide administrative and logistical support for company events and activities.
• Assist with event preparation, set-up and coordination as required.
• Support marketing events and other company activities when required.
• Liaise with suppliers, contractors and service providers on office-related matters.
• Perform other ad hoc administrative, operational and office support duties as assigned by management.

Skills

Organisational skills

Time management

Independent worker

Communication skills

Education

GCE O-Level or equivalent

Tools

Microsoft Office

Job description

ESG INT SINGAPORE PTE. LTD. is seeking an Office Administrator to keep the office running smoothly, handling daily administrative tasks, pantry, facilities, and events. This hands-on role works closely with staff, vendors and building management to ensure a welcoming, well-supported workplace.

You will take initiative, juggle multiple tasks in a fast-paced environment, and provide reliable administrative and logistical support, including onboarding and coordinating office materials.