Assistant Manager

National University of Singapore; Singapore; On-site; SGD 70,000 - 100,000; Full time

Job summary

The National University of Singapore invites applications for a Research Administration Manager at Duke-NUS Medical School, collaborating with faculty and administration to oversee governance of research funding and grant compliance.

You will lead a small team, coordinate pre- and post-award activities, generate management reports, and drive process improvements across departments to ensure timely and compliant grant delivery.

Qualifications

• Minimum 4–6 years of experience in research administration, with at least 1 year in a supervisory/managerial role.
• Able to prioritise, multi-task and supervise staff.
• Familiar with local funding policies, terms and conditions.
• Meticulous, well-organised, and collaborative.

Responsibilities

• Manage external research funding awarded to the School, ensuring governance and competitiveness.
• Oversee pre- and post-award administration for grants and agreements in compliance with funder requirements and policies.
• Prioritize and manage multiple projects and follow through on issues in a timely manner.
• Establish relationships with funders and be well-versed in various funders' grant policies.
• Supervise and coordinate work within the team and ensure deadlines are met.
• Develop and implement robust work processes, SOPs, and guidelines for grant administration.
• Liaise with external funders and internal departments on grant-related matters and issue resolution.
• Generate reports for management and undertake cross-departmental tasks under the Office of Research.
• Perform other related duties as assigned by the supervisor.

Skills

People management

Interpersonal skills

Team leadership

Education

Bachelor's degree in Biomedical Sciences or related field

Tools

Microsoft Excel

MS Office

Job description

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job Description

The successful candidate will be part of a dynamic research administration team in Duke-NUS Medical School which works with various stakeholders including faculty members, senior management, interdisciplinary offices within the University and in the SingHealth Duke-NUS Academic Medical Centre. The candidate will support the management of functions including ensuring effective governance of research funding awarded to the School. Key responsibilities include:

• Manage external research funding awarded to Duke-NUS, ensuring proper governance and support the School's competitiveness in securing grants.
• Oversee pre and post-award administration for research grants and agreements in compliance with funder requirements and University policies.
• Prioritize and manage multiple projects simultaneously, and to follow through on issues in a timely manner.
• Establish effective relationships with funders and be well versed in the grant framework and policies of various funders
• Manage, supervise and co-ordinate the work within the team.
• Ensure that team deadlines are met while maintaining high standards of work.
• Develop and implement robust work processes, SOPs, and guidelines for efficient grant administration.
• Liaise with external funders and internal departments on grant-related matters, ensuring smooth coordination and issue resolution.
• Generating reports for management.
• Undertake cross-departmental tasks and projects under the Office of Research.
• Perform other related duties as assigned by the supervisor.

Qualifications

• Degree in Biomedical Sciences or related field.
• 4 to 6 years of experience in research administration, preferably with at least 1 year in a managerial related role.
• Able to priortise and multi-task with some supervisory role.
• Familiar with local funding policies, terms and conditions.
• Meticulous and well-organised.
• Strong interpersonal skills and able to work well in teams.
• Proficient in Microsoft Office applications, especially Excel.