Lead Executive/Assistant Manager (Administration) - Sch of Engineering

Nanyang Polytechnic; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Nanyang Polytechnic is seeking a highly organized, stakeholder-focused professional to oversee the internship placement programme and Outreach. You will liaise with industry partners, manage the end-to-end placement lifecycle, and support outreach activities to broaden industry ties and opportunities for graduates.

The role requires collaboration with internal teams and external partners, strong communication, and a proactive approach to sustaining meaningful internship placements.

Qualifications

• Minimum Diploma and above with at least 5 years of relevant working experience.
• Proficient in Microsoft Office Applications (Word, Excel, PowerPoint).
• Familiar with digital/automation tools (e.g. SharePoint).
• Ability to work independently and as part of a team, with a proactive mindset.
• Strong organisational, communication and coordination skills.

Responsibilities

• Provide guidance to staff on internship placement processes and matching arrangements with industry partners.
• Verify interns' information for placement matching, interviews, and onboarding requirements.
• Collaborate with internship companies to facilitate best matching for interns.
• Conduct shortlisting, screening and coaching for placement interviews.
• Maintain databases and perform data analytics for internship programs.

Skills

Organisation

Stakeholder management

Communication

MS Office

Education

Diploma or above

Tools

SharePoint

Job description

What the role is:

We are seeking a highly organised and stakeholder-oriented individual to oversee the internship placement programme and Outreach. In this role, the successful candidate will be responsible for liaising with industry partners and internal stakeholders to facilitate the matching of interns to suitable opportunities across various sectors. The individual will manage the full internship placement lifecycle, including industry engagement, intern screening and selection, onboarding coordination, and ongoing progress monitoring. The ideal candidate will possess strong communication and interpersonal skills, with a demonstrated ability to collaborate effectively with diverse stakeholders to ensure successful and meaningful internship placements and Outreach activities.

What you will be working on:

• Provide guidance to Staff on internship placement processes, e.g. interns matching & selection arrangement, working with industry partners, etc


• Verification of intern’s information for placement matching / interviews / Internship (ITP) companies' on-boarding requirements.


• Collaborate with Internship Companies (HR / Supervisors) to facilitate best matching for interns based on companies’ requirements, intern’s interest and skillsets.


• Conduct interns shortlisting, screening, coaching for prospective placement interviews.


• Match and assign School Internship Mentors (SIM) to participating Internship partners.


• Maintain, upkeep database and perform data analytics.


• Generate internship statistics reporting to Management / External Agencies.


• Handle Companies feedback and work with School Internship Mentors / Course Management Team to address and resolve interns' conduct / performance related matters.


• Serve as a key point of contact for companies and interns, managing enquiries across multiple channels (e.g., iCEMs, emails, f2f, and phone calls) .


• Identify, survey, and engage existing, prospective, and potential internship companies to establish networks and expand collaboration opportunities / career opportunities for graduates.


• Build and maintain relationships with partners, and stakeholders thru regular engagement and follow-ups to strengthen industry ties.


• Serve as Outreach representative to support Outreach Manager in the strategic planning, organization and execution of key NYP and SEG events and Outreach Programmes, including Open House, Joint Admission Exercise, Applied Learning Modules Courses, workshops, etc.


• Develop and establish new partnerships with companies to support internship placements.


• Conduct pre-graduate employment surveys to analyse statistics on graduates’ employment and propose follow-up.


• Work with Corporate Department on Career Fair Sign-ups


• Support general administration (Attend to counter enquiries / receiving of goods, etc) and student matters related tasks


• Support other admin teams (e.g. Assets and Staff team), where required


• Participate in committees / projects at School / Poly-wide level


• Undertake ad-hoc administrative assignments as required

#LI-Hybrid

What we are looking for:

• Minimum Diploma and above with at least 5 years of relevant working experience


• Relevant experience in internship Administration in Education Sector is preferred


• Proficient in Microsoft Office Applications (Access, Word, Excel and Powerpoint)


• Familiar with digital/automation tools (e.g. SharePoint etc)


• Ability to work independently and as part of a team, with a proactive and problem-solving mindset


• Strong organisational, communication and coordination skills


• Detail-oriented, resourceful and comfortable managing multiple stakeholders, events/tasks and deadlines

About Nanyang Polytechnic

Nanyang Polytechnic is committed to providing quality education and training to prepare our graduates for life and work, equipping them to contribute to the technological, economic and social development of Singapore. Nanyang Polytechnic will harness our resources and expertise to offer manpower development programmes and services to business and industry in support of Singapore's national development.