Executive Secretary & Office Operations Lead

LEADING-EDGE CONSULTANCY SERVICES PTE. LTD.; Singapore; On-site; SGD 40,000 - 67,000; Full time

Job summary

LEADING-EDGE CONSULTANCY SERVICES PTE. LTD. in Singapore is seeking an organised secretary to support the Director with calendar management, travel arrangements, and meetings.

You will screen calls and emails, draft letters and reports, prepare agendas, take minutes, maintain confidential records, and liaise with clients, suppliers, and government agencies on the Director's behalf. Basic bookkeeping and office administration duties are also part of the role.

Responsibilities

• Give secretarial support to the Director: manage the calendar, appointments, meetings and travel arrangements
• Screen and handle calls, emails and correspondence for the Director
• Draft, format and proofread letters, memos, quotations, tender documents and reports
• Prepare meeting agendas, take minutes and follow up on action items
• Keep confidential company records, contracts and agreements organised, and maintain the filing system
• Liaise with clients, suppliers, subcontractors, consultants and government agencies on the Director's behalf
• Coordinate with the company secretary or accountant on corporate filings, renewals and statutory deadlines
• Track licence, insurance, permit and certification expiry dates and prepare the renewal paperwork
• Handle petty cash, process expense claims and do basic bookkeeping
• Supervise general office admin and supplies
• Take on other ad-hoc duties assigned by the Director

Job description

LEADING-EDGE CONSULTANCY SERVICES PTE. LTD. in Singapore is seeking an organised secretary to support the Director with calendar management, travel arrangements, and meetings.

You will screen calls and emails, draft letters and reports, prepare agendas, take minutes, maintain confidential records, and liaise with clients, suppliers, and government agencies on the Director's behalf. Basic bookkeeping and office administration duties are also part of the role.