Executive Admin & Scheduling Coordinator

J.S.W; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

J.S.W in Singapore is seeking an organized secretary to support two professionals with calendar management, communication, and travel coordination. You will help prevent double bookings and act as the main gate for calls and emails, ensuring timely responses.

The role also covers travel bookings, expense processing, filing systems, and general office administration, with opportunities to grow in a friendly team.

Qualifications

• Good interpersonal skills and empathy.
• Proficient in Microsoft Office and Windows applications.
• Entry level in Secretarial/Executive/Receptionist/Front Desk/Hospitality & Personal Assistant or equivalent.

Responsibilities

• Synchronise and manage calendars for two professionals to prevent double-booking, especially for high-priority client consultations.
• Screen calls and manage email inboxes as the primary point of contact to ensure timely responses.
• Coordinate travel arrangements, transport, hotel bookings, and detailed itineraries for business trips or site visits.
• Maintain digital and physical filing systems, process business expenses, and manage office supplies.
• Any other duties as designated.

Skills

Good interpersonal skills

Empathy

Good organizational skills

Education

Entry level specialized in Secretarial/Executive/Receptionist/Front Desk/Hospitality & Personal Assistant or equivalent

Tools

Microsoft Office

Windows applications

Job description

J.S.W in Singapore is seeking an organized secretary to support two professionals with calendar management, communication, and travel coordination. You will help prevent double bookings and act as the main gate for calls and emails, ensuring timely responses.

The role also covers travel bookings, expense processing, filing systems, and general office administration, with opportunities to grow in a friendly team.