Executive Secretary

RGE Pte Ltd; Singapore; Presencial; SGD 60.000 - 90.000; Jornada completa

Descripción de la vacante

RGE is seeking an experienced Executive Assistant to support senior leadership in Singapore. You will manage calendars, coordinate meetings, and ensure seamless administrative operations to enable strategic decision making.

In this role you will act as a trusted partner, handling confidential information, coordinating travel, preparing briefs, and maintaining well-organised records across physical and digital formats. Strong communication and discretion are essential.

Responsabilidades

• Manage complex schedules, business engagements, and priorities for senior leadership, ensuring seamless coordination and effective use of time.
• Serve as a key liaison with business owners, board directors, investors, senior executives, strategic partners, and professional advisers.
• Facilitate stakeholder communications and engagements with professionalism, discretion, and sound judgement.
• Coordinate high-level meetings and business engagements, including scheduling, logistics, agenda planning, and preparation of briefing materials.
• Prepare meeting summaries, track key decisions and action items, and ensure timely follow‑up on outstanding matters.
• Draft and prepare professional correspondence, presentations, reports, and other materials to support business discussions and decision‑making.
• Engage directly with external stakeholders to schedule and coordinate meetings.
• Establish and maintain structured systems for the organisation, classification, archiving, and retrieval of business records across physical and electronic formats.
• Manage meeting notes, correspondence, contracts, and reference materials in accordance with established knowledge management and records governance standards.
• Ensure sensitive documentation is accurately maintained, securely stored, and readily accessible when required.
• Manage travel arrangements, itineraries, and related logistical requirements for senior leadership.
• Oversee incoming communications and prioritise matters requiring executive attention.
• Provide proactive administrative and operational support to ensure the smooth functioning of the office and execution of business activities.

Descripción del empleo

Grow your career with us

You are on a journey to join an exciting Company and be part of our success story to improve lives by developing resources sustainably. Here we offer you an exciting and dynamic work environment and will equip you with the know-how that will stretch and enhance your career journey.

Responsibilities

The ideal candidate combines executive presence, organisational excellence, and sound judgement. They are capable of engaging confidently with senior business leaders, managing high-profile interactions with professionalism and discretion, and maintaining a robust and well‑organised repository of business information and records.

Beyond administrative support, they serve as a trusted partner who enables the smooth coordination of executive priorities and business engagements.

Responsibilities

Executive & Stakeholder Management

• Manage complex schedules, business engagements, and priorities for senior leadership, ensuring seamless coordination and effective use of time.
• Serve as a key liaison with business owners, board directors, investors, senior executives, strategic partners, and professional advisers.
• Facilitate stakeholder communications and engagements with professionalism, discretion, and sound judgement.

Meeting Coordination & Business Support

• Coordinate high-level meetings and business engagements, including scheduling, logistics, agenda planning, and preparation of briefing materials.
• Prepare meeting summaries, track key decisions and action items, and ensure timely follow‑up on outstanding matters.
• Draft and prepare professional correspondence, presentations, reports, and other materials to support business discussions and decision‑making.
• Engage directly with external stakeholders to schedule and coordinate meetings.

Information & Records Management

• Establish and maintain structured systems for the organisation, classification, archiving, and retrieval of business records across physical and electronic formats.
• Manage meeting notes, correspondence, contracts, and reference materials in accordance with established knowledge management and records governance standards.
• Ensure sensitive documentation is accurately maintained, securely stored, and readily accessible when required.

Administrative & Operational Support

• Manage travel arrangements, itineraries, and related logistical requirements for senior leadership.
• Oversee incoming communications and prioritise matters requiring executive attention.
• Provide proactive administrative and operational support to ensure the smooth functioning of the office and execution of business activities.

Disclaimer

When you send us your resume and personal details, it is deemed you have provided your consent to us retaining your information in our talent recruitment database. All information provided will only be used for the recruitment process. RGE will only collect, use, process or disclose personal information where and when allowed to under applicable laws.

Only shortlisted candidates will be contacted for an interview. We endeavour to respond to every applicant. However, if you do not receive a response from us within 60 days, please consider your application for this position unsuccessful. We may contact you in the future for any opportunities that match your qualifications and experience.

Thank you for considering a career with RGE.

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