Executive Secretary

WENET SGP PRIVATE LIMITED; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

WENET SGP PRIVATE LIMITED is seeking an Executive Assistant to manage the executive's calendar, overseeing scheduling, meetings, travel arrangements, and correspondence. This role demands a high degree of professionalism and confidentiality.

You will be responsible for preparing business documents, coordinating meetings, and assisting with special projects. The ideal candidate will possess excellent communication skills and the ability to handle sensitive information with discretion.

Qualifications

• Proven experience in managing executive calendars and scheduling.
• Excellent verbal and written communication skills.
• Strong attention to detail and high level of professionalism.

Responsibilities

• Manage the Executive’s calendar, including scheduling meetings.
• Prepare and edit business correspondence and documents.
• Organize executive events and functions.
• Maintain confidentiality of sensitive information.

Skills

Calendar management

Communication skills

Document preparation

Confidentiality

Event organization

Job description

Key Responsibilities:

• Manage the Executive’s calendar, including the scheduling of appointments, meetings, and conference calls, as well as the coordination of travel arrangements.
• Screen and prioritize incoming calls, emails, and other correspondence, responding to or redirecting inquiries as appropriate.
• Prepare, review, and edit business correspondence, presentations, reports, and other documents, ensuring accuracy, clarity, and a high standard of professionalism.
• Coordinate and compile materials for meetings, including agendas, presentations, and supporting documentation.
• Attend meetings alongside the Executive when necessary, take accurate minutes, and follow up on action items to ensure timely completion.
• Support special projects and strategic initiatives by conducting research, compiling relevant data, and preparing comprehensive reports as required.
• Organize executive events and functions, handling logistics and liaising with both internal teams and external stakeholders.
• Manage expense claims and financial tracking, including receipt compilation and preparation of detailed expense reports.
• Maintain a high level of confidentiality and handle sensitive information with utmost discretion and professionalism.
• Oversee document handling tasks such as printing, binding, courier arrangements, copying, and filing.
• Assist in drafting responses and other written communications for the CEO’s review and approval.
• Perform general administrative duties, including scanning, ordering supplies, and maintaining efficient Executive office operations.
• Carry out other ad‑hoc responsibilities as assigned by the Executive.