Executive Secretary

Wenet SGP Pte Ltd; Singapore; On-site; SGD 47,000 - 78,000; Full time

Job summary

Wenet SGP Pte Ltd in Singapore is seeking an Executive Secretary to provide administrative and secretarial support to the Executive, including calendar management, meetings, travel, correspondence, and office coordination. The role requires proactive organisation, discretion with confidential information, and proficiency in Mandarin for regular Mandarin-speaking stakeholder communications.

Strong MS Office skills are essential.

Qualifications

• Experience in executive, secretarial, personal assistant, or senior administrative support roles.
• Strong organisational, communication, coordination, and time-management skills.
• Strong attention to detail with the ability to manage documents, deadlines, and multiple priorities.
• Ability to handle confidential information professionally and discreetly.
• Proficiency in Microsoft Office or equivalent productivity tools.
• Ability to communicate effectively in Mandarin and read and write Chinese, as the role requires regular communication with Mandarin-speaking stakeholders and handling Chinese-language correspondence and documentation.

Responsibilities

• Organise and manage the Executive’s calendar, meetings, appointments, conference calls, and travel arrangements to ensure efficient time management.
• Screen, prioritise, and redirect calls, emails, and correspondence to facilitate timely decision-making.
• Prepare, review, and edit correspondence, reports, presentations, and meeting materials to support executive communications.
• Attend meetings as required, take accurate minutes, and follow up on action items to ensure completion.
• Conduct research, compile data, and prepare reports to support special projects and decision-making.
• Coordinate executive events and liaise with internal and external stakeholders.
• Manage expense claims, receipts, and related documentation.
• Maintain confidentiality and handle sensitive information with professionalism and discretion.
• Perform general executive office administration and other ad-hoc duties as assigned.

Skills

Executive support

Secretarial

Personal assistant

Senior administrative support

Organization

Communication

Time management

Discretion

Microsoft Office

Mandarin

Tools

Microsoft Office

Job description

Company Overview

Wenet SGP Pte Ltd is an enterprise management consulting firm headquartered in Taipei, with offices in the United States, Japan, Malaysia, and Singapore. We provide services in branding, marketing, management consulting, talent development, and specialised advisory services.

Job Summary

The Executive Secretary will provide administrative and secretarial support to the Executive, including calendar management, meetings, travel, correspondence, documentation, and executive office coordination.

Responsibilities

• Organise and manage the Executive’s calendar, meetings, appointments, conference calls, and travel arrangements to ensure efficient time management.


• Screen, prioritise, and redirect calls, emails, and correspondence to facilitate timely decision-making.


• Prepare, review, and edit correspondence, reports, presentations, and meeting materials to support executive communications.


• Attend meetings as required, take accurate minutes, and follow up on action items to ensure completion.


• Conduct research, compile data, and prepare reports to support special projects and decision-making.


• Coordinate executive events and liaise with internal and external stakeholders.


• Manage expense claims, receipts, and related documentation.


• Maintain confidentiality and handle sensitive information with professionalism and discretion.


• Perform general executive office administration and other ad-hoc duties as assigned.

Preferred Competencies and Qualifications

• Experience in executive, secretarial, personal assistant, or senior administrative support roles.


• Strong organisational, communication, coordination, and time-management skills.


• Strong attention to detail with the ability to manage documents, deadlines, and multiple priorities.


• Ability to handle confidential information professionally and discreetly.


• Proficiency in Microsoft Office or equivalent productivity tools.


• Ability to communicate effectively in Mandarin and read and write Chinese, as the role requires regular communication with Mandarin-speaking stakeholders and handling Chinese-language correspondence and documentation.