Executive, Purchasing

Aesen Group; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Aesen Group in Singapore is seeking a procurement professional to plan and manage sourcing, procurement, services, logistics and inventory across a global footprint. You will ensure timely, cost-effective supplies, work to compliance standards, and drive process improvements in purchasing and supplier management.

Responsibilities include preparing SAP purchase orders, coordinating with suppliers and freight/warehouse partners, and supporting accounts payable with timely documentation and

Qualifications

• Experience planning and managing sourcing, procurement, services, logistics and inventory activities.
• Ability to coordinate with suppliers and internal teams to meet timelines and cost targets.
• Familiarity with SAP-based PO processes and supplier performance tracking.

Responsibilities

• Plan and manage sourcing, procurement, services, logistics and inventory to support global operations.
• Prepare POs in SAP and ensure on-time delivery and proper documentation.
• Coordinate with freight forwarders, clearing agents and warehouses for shipments.
• Ensure compliance with governance, laws, and company policies.
• Drive cost savings and process improvements in procurement and supply chain.

Skills

Sourcing

Procurement

Logistics management

Tools

SAP

Job description

(1) Plan and manage all activities that involve Sourcing, Procurement, Services, Logistics management,

warehouse and inventory (where applicable) to support a Global Operational footprint.

Current

Operational locations are in ASEAN (Singapore, Thailand, Brunei, Malaysia, Indonesia, India, Taiwan

and Myanmar), the Middle East, Africa, and Australia. With an ability to quickly adapt to new countries

where we may extend our operations.

(2) To ensure supplies and services are managed at the right price, right quantities, to the right locations,

and at the right time by the right process, in order to minimize costs and ensure safe and uninterrupted

operations or project completion.

(3) Ensure all activities are carried out in strict compliance with Corporate Governance and applicable Laws

and Regulations.

(4) Suggest and execute improvements to the process to increase reliability, cost efficiency, compliance and

productivity.

Ensure all activities are executed in full compliance with the company rules, policies and procedures and

in full compliance with the laws and regulations within the countries that we operate and as well as the

requirements of the charterers for whom we work and standard industry rules.

Ensure all requisition forms (RF and Job card) raised (By vessels or office) are sourced, evaluated,

negotiated and PO issued within

• - 1-3 Days window for RFs marked as Urgent (U).
• - 3-5 Days window for RFs marked as Normal (N).
• - To ensure no downtime due to lack of timely response and supplies.

Ensure that all purchases made through the Purchasing Department are properly authorized and conform

to quality specifications and standards.

On approval as per DOA, Prepare Purchase Order in SAP, follow-up with suppliers for prompt delivery.

• - 100% orders through SAP.

REexceecputtiiovnei,s Pturchasing

Managing Freight Forwarder, clearing and last mile delivery agents for shipments arrangement to vessel

or warehouse.

Ensure confirmation of goods and services delivered or completed respectively is recorded. Support

Account’s payables for follow-up monitoring & tracking Delivery Orders (DO) and submit for Good Receipt

processing within 30 days after completion of orders or service job completion.

• - Close in SAP within 5 days of receipt of documentation. It is expected that in case of missing

documents or incomplete or discrepancy spotted submission, a pro-active follow-up is maintained to

meet the timeline.

Maintain accurate and comprehensive information on all purchases made and ensure that all purchasing

records are updated and filed accordingly with attachments in SAP PO.

Ensure no Purchase Order (PO) are HELD in SAP Purchase Order Module for more than 2 working days.

Ensure all Orders / Repair jobs must have a complete and comprehensive Purchase order before goods

delivery/job start (otherwise will constitute a Cart-Before-Horse (CBH) case. For any exceptions, refer to

SCM Manual/Assistant Manager-Regional SCM.

Prepare and/or provide inputs to weekly and monthly reports timely.

• - Weekly CBH report, Held PO, Open PO and Open Vim.

Cost savings = Each purchase transaction’s final value is always 5% lower than the lowest quotes

compared

To perform GR transaction on timely basis (not applicable for OMO)

• Open PO => zero cases for more than 30 days unless reasonably justified
• Open VIM => zero cases for more than 30 days unless reasonably justified

Any other duties related to purchasing as assigned by Manager - Regional SCM and Management.