Executive, Purchasing

AESEN PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

AESEN PTE. LTD. is seeking a detail-oriented Executive, Purchasing to lead sourcing, procurement, and logistics activities supporting our global footprint across ASEAN, the Middle East, Africa, and Australia.

Based in Singapore, you will coordinate PO creation in SAP, manage supplier relationships, and ensure timely delivery while maintaining compliant purchasing records. This role offers diverse exposure and opportunities to streamline processes across multiple regions.

Responsibilities

• Plan and manage all activities related to sourcing, procurement, services, logistics, warehouse, and inventory management (where applicable) to support global operations
• Ensure supplies and services are delivered at the right price, quantity, location, and time
• Source, evaluate, negotiate, and issue Purchase Orders for all Requisition Forms (RF) and Job Cards raised by vessels or office
• Ensure no operational downtime due to delayed sourcing or response
• Prepare Purchase Orders in SAP upon approval; follow up with suppliers to ensure prompt delivery (100% of orders processed through SAP)
• Ensure no PO remains on HELD status in SAP for more than 2 working days
• Ensure every order or repair job has a complete PO in place before goods delivery or job commencement
• Manage freight forwarders, customs clearance, and last-mile delivery agents for shipment arrangements to vessels or warehouses
• Record confirmation of goods/services delivered or completed; support Accounts Payable in tracking Delivery Orders (DO) and submitting for Goods Receipt (GR) processing within 30 days of order/service completion
• Close GR in SAP within 5 days of receiving documentation; proactively follow up on missing, incomplete, or discrepant submissions to meet timelines
• Maintain accurate, complete, and properly filed purchasing records, with supporting attachments in SAP PO
• Prepare and/or contribute to weekly and monthly reports
• Identify and execute process improvements to increase reliability, cost efficiency, compliance, and productivity
• Perform other purchasing-related duties as assigned by the Manager – Regional SCM or Management

Job description

We are seeking a detail-oriented Executive,Purchasing to manage sourcing, procurement, and logistics activities supporting our global operational footprint. This role covers current operations across ASEAN, the Middle East, Africa, and Australia, with the flexibility to extend support as operations grow into new countries.

Key Responsibilities

Procurement & Supply Chain Management

• Plan and manage all activities related to sourcing, procurement, services, logistics, warehouse, and inventory management (where applicable) to support global operations
• Ensure supplies and services are delivered at the right price, quantity, location, and time
• Source, evaluate, negotiate, and issue Purchase Orders for all Requisition Forms (RF) and Job Cards raised by vessels or office
• Ensure no operational downtime due to delayed sourcing or response

Purchase Order & SAP Management

• Ensure all purchases are properly authorized per Delegation of Authority (DOA) and conform to quality specifications and standards
• Prepare Purchase Orders in SAP upon approval; follow up with suppliers to ensure prompt delivery (100% of orders processed through SAP)
• Ensure no PO remains on HELD status in SAP for more than 2 working days
• Ensure every order or repair job has a complete PO in place before goods delivery or job commencement

Logistics Coordination

• Manage freight forwarders, customs clearance, and last-mile delivery agents for shipment arrangements to vessels or warehouses

Documentation & Compliance

• Record confirmation of goods/services delivered or completed; support Accounts Payable in tracking Delivery Orders (DO) and submitting for Goods Receipt (GR) processing within 30 days of order/service completion
• Close GR in SAP within 5 days of receiving documentation; proactively follow up on missing, incomplete, or discrepant submissions to meet timelines
• Maintain accurate, complete, and properly filed purchasing records, with supporting attachments in SAP PO

Reporting

• Prepare and/or contribute to weekly and monthly reports

Governance & Compliance

• Ensure all activities strictly comply with corporate governance, applicable laws and regulations, charterer requirements, and industry standards
• Identify and execute process improvements to increase reliability, cost efficiency, compliance, and productivity
• Perform other purchasing-related duties as assigned by the Manager – Regional SCM or Management