Executive Officer / Senior Executive Officer Human Resources

pro bono sg; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

Pro Bono SG (PBSG) is seeking an HR Executive Officer / Senior Executive Officer to join our Human Resources team in Singapore. This broad-based HR generalist role covers recruitment, onboarding, HR administration, payroll coordination, training, and employee engagement, with opportunities to drive HR projects and process improvements.

The role suits a hands-on candidate who can contribute to initiatives that enhance the employee experience in a mission-driven charity environment dedicated to

Qualifications

• Degree in Human Resources, Business Administration, Management, or a related discipline.
• EO: 1–2 years of relevant HR experience; relevant internship or entry-level HR experience may be considered.
• SEO: 2–4 years of relevant HR generalist or HR operations experience.
• Experience across recruitment, HR administration, payroll, or employee engagement will be an advantage.
• Good knowledge of HR processes, with strong organisational, administrative and communication skills.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint; HRIS experience is an advantage.
• Proficient in using AI tools to enhance productivity, HR processes, research and analysis, with due regard for confidentiality and data protection.
• Able to handle confidential information with discretion and professionalism.
• Good time management, problem-solving and project coordination skills.

Responsibilities

• Support end-to-end recruitment process, including posting jobs, screening, coordinating interviews and candidate communications.
• Coordinate onboarding and offboarding activities, prepare materials and employment documentation for a smooth experience.
• Maintain accurate and up-to-date employee records with confidentiality and proper record-keeping.
• Support administration and implementation of HR policies, procedures and processes.
• Maintain and validate employee data for monthly payroll processing; assist with payroll coordination.
• Support leave, employee benefits and other HR-related matters; assist with HR reporting and analysis.
• Coordinate training administration, including registrations and attendance records.
• Support employee engagement, wellbeing and team-building activities; assist with post-event evaluation.
• Assist on HR projects and initiatives to improve processes and employee experience.

Skills

HR knowledge

Organizational skills

Communication skills

Problem solving

Time management

Project coordination

Education

Bachelor's in HR / Business Administration

Tools

Microsoft Excel

Word

PowerPoint

HRIS

AI tools

Job description

About Pro Bono SG

Pro Bono SG (PBSG)is a registered charity and Institution of a Public Character committed to our vision ofJustice For All. We work with the legal profession, community partners and volunteers to improve access to justice for vulnerable and disadvantaged individuals and communities.

About the Role

We are looking for apeople-oriented and proactive HR Executive Officer / Senior Executive Officerto join our Human Resources team.

This is a broad-based HR generalist role covering recruitment, onboarding, HR administration, payroll coordination, training, employee engagement and HR projects. The role is suited to someone who is hands-on and is keen to contribute to initiatives that enhance the employee experience.

Key Responsibilities

HR Operations & Employee Lifecycle

• Support the end-to-end recruitment process, including preparing and posting job advertisements, screening applications, coordinating interviews, conducting reference checks where required, and managing candidate communications.
• Coordinate onboarding and offboarding activities, including preparation of onboarding materials and employment documentation, and work with relevant stakeholders to ensure a smooth employee experience.
• Maintain accurate and up-to-date employee records and HR documentation, ensuring proper record-keeping and confidentiality.
• Support the administration and implementation of HR policies, procedures and processes.

Payroll, Leave & HR Administration

• Maintain and validate employee data and changes required for monthly payroll processing.
• Support the administration of leave, employee benefits and other HR-related matters.
• Assist with HR reporting, data collation and preparation of HR-related reports and analysis.

Learning, Engagement & Employee Experience

• Coordinate training administration, including course arrangements, registrations, attendance records, evaluations and related documentation.
• Support employee engagement, wellness, team-building and staff activities, including planning, logistics and post-event evaluation.
• Assist in implementing initiatives that promote employee engagement, wellbeing and a positive workplace culture.

HR Projects & Process Improvement

• Support and, where appropriate, take ownership of HR projects and initiatives, including the rollout of practical interventions and creative people-related initiatives.
• Identify opportunities to improve HR processes, employee experience and administrative efficiency, and assist in implementing appropriate improvements.
• Support the Head of Department on other HR projects and initiatives as required.

Requirements

• Degree inHuman Resources, Business Administration, Management or a related discipline.
• EO:1–2 years of relevant HR experience; relevant internship or entry-level HR experience may be considered.
• SEO:2–4 years of relevant HR generalist or HR operations experience.
• Experience across recruitment, HR administration, payroll, or employee engagement will be an advantage.
• Good knowledge of HR processes, with strong organisational, administrative and communication skills.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint; HRIS experience is an advantage.
• Proficient in usingAI tools to enhance productivity, HR processes, research and analysis, with due regard for confidentiality and data protection.
• Able to handle confidential information with discretion and professionalism.
• Good time management, problem-solving and project coordination skills.

Why Join PBSG?

Join apurpose-driven organisationwhere you can gain broad exposure across HR and contribute to meaningful people initiatives that support our mission of improving access to justice.