Executive Assistant | Business Support & Administration #HDC

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking a diligent administrative professional to keep day-to-day operations running smoothly. You will provide executive support, manage information flow and coordinate a busy calendar.

The role emphasizes meticulous document handling, travel arrangements, meeting coordination and proactive stakeholder engagement. If you thrive in a professional, collaborative environment and value organisational excellence, this opportunity offers growth and exposure

Qualifications

• Diploma qualification with at least 2 years of administrative or executive support experience.
• Strong written and verbal communication with interpersonal abilities.
• Highly organized, meticulous, and detail-oriented with good numerical accuracy.
• Proficiency in Microsoft Office applications.
• Ability to manage competing priorities with a professional, service-oriented approach.
• Ability to work with multiple stakeholders.

Responsibilities

• Provide administrative and executive support to management and team.
• Prepare, format, and proofread reports, presentations, and documents.
• Manage calendars and coordinate meetings, travel, and training.
• Coordinate with internal and external stakeholders to ensure smooth schedules.
• Welcome visitors and handle calls, emails, and enquiries professionally.
• Maintain filing systems and safeguard confidential documents.
• Manage administrative records, logs, mailing lists, and tracking systems.
• Support time attendance tracking as well as expense and travel claim administration.
• Coordinate mail flows and document distribution.
• Assist with administrative projects and business support initiatives.

Skills

Administrative support

Calendar management

Stakeholder coordination

Attention to detail

Communication skills

Education

Diploma qualification

Tools

Microsoft Office

Job description

Be the Organisational Force Behind a High-Performing Team

Are you someone who takes pride in keeping things organised, anticipating what needs to be done, and making sure day-to-day operations run seamlessly? Step into a key business support role where your attention to detail and strong coordination skills will make a meaningful impact.

Your Role

• Provide comprehensive administrative and executive support to management and the wider team.
• Prepare, format and proofread reports, presentations, correspondence, spreadsheets and other business documents.
• Manage calendars and coordinate meetings, appointments, training sessions and travel arrangements.
• Coordinate with internal and external stakeholders to ensure schedules and administrative matters run smoothly.
• Welcome visitors and handle calls, emails and enquiries professionally, directing matters to the appropriate stakeholders.
• Maintain well-organised filing systems and safeguard confidential documents and records.
• Manage administrative records, logs, mailing lists and tracking systems with accuracy.
• Support time attendance tracking as well as expense and travel claim administration.
• Coordinate incoming and outgoing mail and ensure timely distribution and documentation.
• Assist with administrative projects and other business support initiatives as required.

What You'll Bring

• Diploma qualification with at least 2 years of relevant administrative or executive support experience.
• Strong written and verbal communication skills with excellent interpersonal abilities.
• Highly organised, meticulous and detail-oriented, with good numerical accuracy.
• Proficiency in Microsoft Office applications.
• Ability to manage competing priorities efficiently while maintaining a professional and service-oriented approach.
• Strong sense of responsibility and the ability to work effectively with multiple stakeholders.

Why This Opportunity?

• Gain valuable exposure to executive administration and broader business operations.
• Work closely with stakeholders in a professional and collaborative environment.
• Develop your administrative and coordination expertise across a range of business functions.
• Enjoy a supportive workplace that values learning, teamwork and professional development.
• Conveniently located in Singapore's Central area.

Ready to make an impact through exceptional organisation and business support?