Executive & Marketing Assistant

Moët Hennessy; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading luxury brand company is seeking an Administrative Coordinator in Singapore to support the TR APAC team. This role involves providing administrative support to the Managing Director, organizing meetings and events, and assisting in marketing initiatives. The ideal candidate will have experience with Microsoft Applications, strong planning skills, and fluency in English. The position offers an opportunity to thrive in a dynamic and collaborative environment as part of a prestigious brand.

Qualifications

• Experience in Microsoft Applications including PPT, Excel, Word, Teams.
• Prior regional-level experience in coordination or marketing support preferred.
• Fluent in written and spoken English; knowledge of French or Mandarin is a plus.

Responsibilities

• Provide administrative support to the Managing Director, TR APAC.
• Plan and organize regional meetings, training, and workshops.
• Support marketing initiatives and track activation expenses.

Skills

Microsoft Applications

Concur

Fluent in English

Attention to detail

Planning and organization skills

Job description

Position

Mission Statement

At Moët Hennessy, We Don't Just Create Exceptional Experiences – We Live Them. For generations, our 27 Maisons, including Dom Pérignon, Veuve Clicquot, and Hennessy, have defined luxury. Now, it's your turn. Imagine a career fuelled by passion and creativity, where you redefine what's possible. We seek individuals who thrive in collaborative environments, sharing our love for craftsmanship, elegance, and integrity. We celebrate diversity and the pursuit of excellence.

Moët Hennessy Travel Retail partners with leading Duty-Free operators across APAC to deliver exceptional brand experiences in dynamic retail environments. We are dedicated to elevating our portfolio through storytelling, savoir-faire, and excellence in consumer engagement.

We are looking for a dynamic and resourceful individual who will act as the co‑ordinator and “glue” across the TR APAC team across APAC markets that S/he will support. S/he will lead on co‑ordination and administrative duties to enable the smooth functioning of the team based in the Singapore regional office, and the broader functional community across the region, under the direction of the Managing Director, TR APAC. S/he will also provide the administrative support to the TR APAC marketing team.

This is a 12-month fixed term contract.

Job Responsibilities

Main Responsibilities

• Administrative Support
  • Provide secretarial and work‑related administrative support to the Managing Director, TR APAC in the team such as documentation, expense claims, meeting scheduling, travel booking, visa applications
  • For group business trips overseas, to assist with travel co‑ordination and booking in accordance to Company T&E guidelines
  • Plan, track and monitor the Travel & Entertainment (T&E) budget and expenses of the Managing Director, TR APAC
  • Assist in filing purchase requests and invoices in Concur for vendor fees/expenses incurred by the department, and handling recharging instructions to Finance team where relevant
• Department Co‑ordination
  • Under the direction of the Managing Director, TR APAC, to plan and organise any regional meetings, training, workshops and conferences, both virtual and in‑person sessions as well as team building & celebration moments
  • Consolidate information, reports or presentations from the markets on different projects for review by the Managing Director, TR APAC
  • Manage the team calendar for regular meetings and/or events
  • Support scheduling and logistics for visitors from other regions and maisons (e.g. transport, meeting scheduling and room booking, business lunch reservations)
  • Other administrative duties as assigned by the Managing Director, TR APAC to support the regional teams
• Marketing Support
  • Provide administrative support for commercial and marketing initiatives, including coordination of local gifting opportunities throughout the year
  • Assist in planning, coordinating key activations, ensuring timely preparation of post‑activation reports, footage, and proper documentation.
    • major festive activations (Lunar New Year, End of Year, Mid‑Autumn Festival)
    • Liquid to Lips programs for Hennessy and Glenmorangie
    • Hennessy Spirit of Travel campaign
  • Maintain an organized and up‑to‑date regional archive of all marketing activations, guidelines, and materials within the shared folder, in partnership with the Marketing Director
  • Support vendor management processes and track marketing activation expenses
  • Prepare clear, timely marketing internal reports / presentations

Profile

Key Selection Criteria

Experience

• Relevant experience in / with:
  • Microsoft Applications (PPT, Excel, Word, Teams, One Drive, Sharepoint) or Google Workspace
  • Concur
• Prior regional‑level experience in co‑ordination and/or communication or marketing support is preferred

Capabilities

• Strong planning, organisation and implementation skills; strong attention to detail; resourceful
• Ability to independently communicate and follow‑up with stakeholders
• Ability to work around tight timelines with prioritisation
• High attention to detail and accuracy
• Relationship building skills and service orientated
• Fluent in written and spoken English. Working knowledge of French, or Mandarin language is an advantage
• Ability to manage confidential information

Mindset

• Demonstrates sensitivity to cross‑cultural communication
• Can‑do attitude, think out of the box and a team player
• Service‑oriented and solution‑focused