Crew Executive

TALENT-MERGE PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

TALENT-MERGE PTE. LTD. in Singapore is seeking a crewing professional to manage end-to-end crew deployment for vessels. You will coordinate sourcing, screening, deployment, and repatriation while ensuring regulatory compliance and timely operations.

The role requires strong coordination, communication, and problem-solving skills, with experience in crewing systems and documentation. On-site duties and occasional after-hours support are possible to meet operational needs.

Qualifications

• Diploma or Degree in Maritime Studies, Human Resources, Business Administration, Shipping, or a related discipline.
• Strong coordination, communication, organisational, and problem-solving skills.
• Good working knowledge of crewing practices and regulatory requirements.

Responsibilities

• Manage end-to-end crewing process, including sourcing, screening, selection, deployment, rotation, and repatriation of seafarers.
• Coordinate crew changes, travel arrangements, visas, work permits, medicals, and flag-state documentation for timely deployment.
• Maintain accurate crew records, certificates, contracts, training records, and documentation in the crewing system.
• Ensure all seafarers possess valid STCW certificates, medical fitness, licenses, endorsements, and other required documentation before joining vessels.
• Prepare and monitor crew rotation and relief plans to ensure vessels are adequately manned.
• Liaise with Masters, vessel managers, technical and marine superintendents, manning agencies, port agents, and travel providers.
• Ensure compliance with MLC 2006, STCW, flag-state requirements, company policies, and applicable maritime regulations.
• Handle seafarer employment agreements, payroll information, allotments, leave records, claims, and other crew admin.
• Monitor crew performance, training, appraisals, disciplinary matters, and contract completion while supporting retention and development.
• Support Crewing Manager with cost monitoring, reports, audits, inspections, and continuous improvement of crewing processes.

Skills

Coordination

Communication

Organizational skills

Problem-solving

Time management

Education

Diploma or Degree in Maritime Studies / HR / Business Administration

Tools

Crewing management systems

MS Office

Job description

Responsibilities

1. Manage the end-to-end crewing process,including sourcing, screening, selection, deployment, rotation, and repatriation of seafarers.
2. Coordinate crew changes, travel arrangements, visas, work permits, medical examinations, and flag-state documentation to ensure smooth and timely deployment.
3. Maintain accurate and up-to-date crew records, certificates, contracts, training records, and personnel documentation in the crewing management system.
4. Ensure all seafarers possess valid STCW certificates, medical fitness, licenses, endorsements, and other statutory documentation before joining vessels.
5. Prepare and monitor crew rotation and relief plans, ensuring vessels are adequately manned in accordance with operational requirements.
6. Liaise closely with Masters, vessel managers, technical and marine superintendents, manning agencies, port agents, and travel providers on crewing matters.
7. Ensure compliance with MLC 2006, STCW, flag-state requirements, company policies, and applicable maritime regulations relating to crew employment and welfare.
8. Handle seafarer employment agreements,payroll-related information, allotments, leave records, claims, and other crew administration as required.
9. Monitor crew performance, training requirements, appraisals, disciplinary matters, and contract completion while supporting crew retention and development initiatives.
10. Support the Crewing Manager and management team with crew cost monitoring, reports, audits, inspections, and continuous improvement of crewing processes.

Requirements

1. Diploma or Degree in Maritime Studies, Human Resources, Business Administration, Shipping, or a related discipline.
2. Minimum 2–3 years of relevant crewing or marine personnel experience within a shipowner, ship management company or maritime crewing agency.
3. Good working knowledge of MLC 2006, STCW, flag-state requirements, seafarer documentation, and international crewing practices.
4. Strong coordination, communication, organisational, and problem-solving skills, with the ability to manage multiple crew changes and urgent operational requirements.
5. Proficient in Microsoft Office and crewing management systems, with a detail-oriented mindset and willingness to handle time-sensitive crewing matters outside normal office hours when required.

Clarence Khoh
R1552376