Executive Legal Secretary to Partners

Linklaters LLP; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Linklaters LLP in Singapore seeks a proactive senior secretary to deliver high-quality secretarial support to the practice and business services. Secretarial tasks are now managed centrally via ServiceNow to serve all lawyers and business teams.

You will also support soft link lawyers and handle document production, calendar management, client communications, meetings, travel, billing and filing as part of a busy, client-focused team.

Qualifications

• O Levels and A Levels
• Diploma course in Executive/Secretarial Admin (or equivalent)
• Degree or Associate degree programmes (Desirable)

Responsibilities

• Document production to high standards using available resources and house style
• Manage calendars, arrange meetings and coordinate travel arrangements
• Maintain client details and proactively handle client communications
• Generate invoices and assist with billing actions and narratives
• Deal with mail, filing, and archiving systems
• Assist in risk management, compliance, and matter opening tasks
• Support business services tasks and IT/system rollouts
• Attend training and collaborate with firmwide teams

Skills

Secretarial support

Client service

Meeting coordination

Document production

Billing support

IT literacy

Education

O Levels and A Levels

Diploma Course in Executive and Secretarial Administration (or equivalent)

Degree or Associate degree programmes (Desirable)

Tools

Word

DocsCorp Compare

Typing 60 wpm

PowerPoint

Outlook

Excel

Visio

Interaction

Intapp

Salesforce

M365 Co Pilot

Job description

Linklaters LLP in Singapore seeks a proactive senior secretary to deliver high-quality secretarial support to the practice and business services. Secretarial tasks are now managed centrally via ServiceNow to serve all lawyers and business teams.

You will also support soft link lawyers and handle document production, calendar management, client communications, meetings, travel, billing and filing as part of a busy, client-focused team.