Legal Secretary: Expert Admin & Client-Focused Support

6160 LL Singapore Pte. Ltd.; Singapore; On-site; SGD 40,000 - 67,000; Full time

Job summary

6160 LL Singapore Pte. Ltd. is seeking an experienced secretary to provide high-quality secretarial support to the firm's practice and business services.

The role will involve document production, calendar management, client relations, and coordinating with the central ServiceNow workflow to ensure efficient operations. You will work with principals and fellow secretaries, driving process improvements and timely delivery of client communications, billing support, and accurate filing in a

Qualifications

• Experience in a professional services/corporate environment.
• Experience supporting senior partners, senior executives, or other senior stakeholders in a fast-paced environment.
• Proactive, team player with strong communication and organisational skills.
• English typing speed (60 wpm) and proficiency in MS Office.

Responsibilities

• Document production to high standards and deadlines using house style and software.
• Manage principals' calendars/diaries and coordinate meetings/ conference calls.
• Maintain client relations, update Client Book, and prepare client communications.
• Assist billing: prepare narratives and support invoices; monitor billing process.
• Handle mail, filing, and archiving; ensure filing systems are accurate.
• Support risk/compliance tasks and adherence to engagement processes.
• Assist Business Services with admin tasks and IT-related inquiries.

Skills

Secretarial

Administrative support

Microsoft Office

PowerPoint

Excel

Communication

Attention to detail

Education

O Levels and A Levels

Diploma Course in Executive and Secretarial Administration

Degree or Associate degree (Desirable)

Tools

Intapp

Salesforce

DocsCorp Compare

Outlook

Excel

PowerPoint

Visio

Job description

6160 LL Singapore Pte. Ltd. is seeking an experienced secretary to provide high-quality secretarial support to the firm's practice and business services.

The role will involve document production, calendar management, client relations, and coordinating with the central ServiceNow workflow to ensure efficient operations. You will work with principals and fellow secretaries, driving process improvements and timely delivery of client communications, billing support, and accurate filing in a