Site Administration & Tenancy Executive

RecruitFirst Pte. Ltd; Singapore; On-site; SGD 33,000 - 39,000; Full time

Job summary

RecruitFirst Pte. Ltd. is seeking a detail-oriented Site Administration Executive to provide administrative and tenancy support for the assigned property/building in Singapore. You will work closely with the site team, tenants and Finance to ensure smooth day-to-day operations.

The role covers general administration, tenancy administration, invoicing to tenants and co-ordination with Finance. Diploma in related field and SAP experience are beneficial.

Qualifications

• Diploma or equivalent qualification in Business Administration, Property Management or related discipline.
• Strong organisational and coordination skills with attention to detail.
• Comfortable working with MS Office and administrative systems.
• Experience with SAP or similar systems is an advantage.

Responsibilities

• Provide administrative support to the site team, including e-filing and document management.
• Maintain and update staff leave records.
• Manage petty cash and ensure proper documentation.
• Prepare and distribute invoices to tenants.
• Liaise with Finance on procurement, arrears, banking and payments.
• Manage stationery and pantry supplies.
• Ensure cheques and cash are banked promptly.
• Process administrative transactions in SAP and Simplicity, including accruals, goods receipts, and billing for non-rental revenue items.
• Maintain and update tenant records for assigned buildings.
• Compile and submit additional charge forms for services provided to tenants.
• Support the site team in handling tenancy-related administrative matters.

Skills

Detail-oriented

Organised

MS Office

Education

Diploma in Business Administration or related

Tools

SAP

Job description

RecruitFirst Pte. Ltd. is seeking a detail-oriented Site Administration Executive to provide administrative and tenancy support for the assigned property/building in Singapore. You will work closely with the site team, tenants and Finance to ensure smooth day-to-day operations.

The role covers general administration, tenancy administration, invoicing to tenants and co-ordination with Finance. Diploma in related field and SAP experience are beneficial.